·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT 1 OR PROJECT 2.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT 1 OR PROJECT 2 WILL BE DISQUALIFIED.

·        VENDORS WISHING TO SUBMIT BIDS FOR PROJECT #2 MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST WILL BE HELD MONDAY, OCTOBER 27, 2014, AT 1:00 PM; THE SECOND WILL BE HELD TUESDAY, NOVEMBER 4, 2014, AT 1:00 PM.  BOTH MEETINGS WILL TAKE PLACE AT THE ADMINISTRATIVE CENTER AT 418 FAIRGROUND RD, NEOSHO, MO 64850.  PRIORITY TWO BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

UPDATE 10/30/14 - BUILDING DIAGRAMS AND CABLING SPECS HAVE BEEN ADDED TO THE IFCB AS SEPARATE DOWNLOADS. THE QUESTION AND BID DEADLINES HAVE ALSO BEEN EXTENDED.

UPDATE 11/14/14: THERE WILL BE A THIRD SITE VISIT OPPORTUNITY ON TUESDAY, NOVEMBER 25, 2014 FROM 1:00 - 3:00PM.

UPDATE 11/05/14: Additional wiring requirements have been added to this IFCB for download. We have re-started the 28 day bidding window today. The bid close date is now 12/04/14.

UPDATE 10/30/14 - BUILDING DIAGRAMS AND CABLING SPECS HAVE BEEN ADDED TO THE IFCB AS SEPARATE DOWNLOADS. QUESTION AND BID DEADLINES HAVE ALSO BEEN EXTENDED.

UPDATE: 10/24/14 ADDITIONAL INFORMATION ABOUT THE PHONE LINES HAS BEEN UPLOADED AND IS AVAILABLE AS AN ATTACHMENT TO THIS IFCB.

Local phone service including 2 PRI circuits  – Approx 200 DID lines and approx. 28 analog/POTS lines. Terminating address for the PRI circuits 511 Neosho Blvd., Neosho, MO 64850 (417)451. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

Long distance service – Approx. 228 lines, average of 4,100 minutes used per month.

Cellular phone service including data plans – Approx 26 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

INTERNAL CONNECTIONS/NETWORK UPGRADE:  THERE ARE TWO PROJECTS – PROJECT 1, EQUIPMENT FOR WIRELESS INFRASTRUCTURE UPGRADE; AND PROJECT 2, CABLING, UPS AND RACKS.  There is another document associated with this IFCB available for download that details both PROJECT 1 and PROJECT 2.  The document lists equipment that the applicant prefers – the applicant will also accept functional equivalents of said items.   

PROJECT 1 –EQUPIMENT FOR WIRELESS INFRASTRUCTURE UPGRADE – VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT 1 WILL BE DISQUALIFIED.  Vendors are not required to attend a site visit to bid on Project A. No installation is needed for Project 1. This is a request for the equipment only.

PROJECT 2 – INSTALLATION OF CABLING,UPS AND RACKS – VENDORS WISHING TO SUBMIT BIDS FOR PROJECT 2 MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST WILL BE HELD MONDAY, OCTOBER 27, 2014, AT 1:00 PM AT ADMINISTRATIVE CENTER AT 418 FAIRGROUND ROAD, NEOSHO, MO 64850; THE SECOND WILL BE HELD TUESDAY, NOVEMBER 4, 2014, AT 1:00 PM AT ADMINISTRATIVE CENTER AT 418 FAIRGROUND ROAD, NEOSHO, MO 64850.  PROJECT B BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED. BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT 2 WILL BE DISQUALIFIED.