school University City School District
IFCB Posted : Sep 30, 2021
Bid Deadline : Thursday, Nov 11, 2021

Questions Due By : Thursday, Oct 14, 2021
Applicant Address : University City, MO 63130
IFCB ID : 220001046

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B : It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.





Services and Equipment Requested :

UPDATE 10/12/21 - The request for the WAN did not have all of the service addresses listed. We are cancelling the request for the WAN on this IFCB (which means don’t bid the WAN as a response to this IFCB). A new 470 #220001690 has been issued for all of the correct service addresses, that IFCB can be found here: https://www.crwconsulting.com/ifcb/ifcb-detail/MjcwNg==  and that is where bids for the WAN should be submitted. WAN bids submitted on this IFCB will be disqualified.

 


UPDATE 10/04/21 – The compatibility disqualification factor was listed incorrectly on 470 # 220001046. The original Form 470 #220001046 has been cancelled. The correct 470 for this IFCB is now # 220001199. Also, the address for Brittany Woods MS was listed incorrectly, this has been updated as well.

Category One:

Internet Access –1 GB internet access to Brittany Woods Middle School – 8125 Groby Road, U. City, MO 63130. District is seeking pricing for a 3 year term.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access - 1 GB internet access to University High School – 7401 Balson Ave, Saint Louis, MO 63130.  District is seeking pricing for a 3 year term.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber – WAN connections 6 x 1Gb bandwidth. Currently University HS is the hub site. However, the District would prefer a managed fiber infrastructure that doesn’t use the hub and spoke method or rely on one or their locations for connectivity. District is seeking pricing for a 3 year term. These are the connection sites:

·       University City High School - 7401 Balson Ave., Saint Louis, MO 63130

·       Barbara Jordan ES – 1500 82nd Blvd., Saint Louis, 63132

·       Jackson Park ES – 7400 Balson Ave., Saint Louis, 63130

·       Pershing ES – 6761 Bartmer Ave., U City, 63130

·       Goldstein ECC – 737 Kingsland Ave., U City, 63130

·       Brittany Woods MS – 8125 Groby Rd., U City, 63130

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either on October 5, 2021 or October 13, 2021, both at 9:00am. Vendors will meet at 7700 Olive Blvd, U City, MO. Vendors will check in with Mark Basi or Ayinde Wayne.

 

INTERNAL CONNECTIONS

Project A – Servers

Server licenses, configuration and installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

2

Dell Power Edge Rack Server


Project B – Switches

Switch licenses, configuration and installation needed.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

24

Dell 48 Port 1 GB switches (preferred model or like, Dell N2048P)

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches must be able to connect and communicate with existing Dell switches.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project C – UPS

 

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

20

SMX3000RMLV2U APC Smart UPS X 3000VA

 

The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

UNIVERSITY_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions17.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Is the University City School District open to selecting bids utilizing Special Construction funds?

Answer:
Yes we are

Is the University City School District looking for Flynn Park Elementary at 7220 Waterman Ave St. Louis, MO to be included in bids for Leased Lit Fiber? This is the only district site not included in the 470.

Answer:
Yes, we are. There are some locations that were not listed on this IFCB. We are going to cancel the request for the WAN bids on this IFCB and issue a new 470/IFCB for all of the correct service locations. Sorry for any confusion. 

The customer currently has a WAN network as well. I only see the fiber internet on the 470. Are they wanting pricing on the WAN too?

Answer:
The WAN is specifically listed on the IFCB. Below is what is already posted. 

Leased Lit Fiber – WAN connections 6 x 1Gb bandwidth. Currently University HS is the hub site. However, the District would prefer a managed fiber infrastructure that doesn’t use the hub and spoke method or rely on one or their locations for connectivity. District is seeking pricing for a 3 year term. These are the connection sites:

·       University City High School - 7401 Balson Ave., Saint Louis, MO 63130

·       Barbara Jordan ES – 1500 82nd Blvd., Saint Louis, 63132

·       Jackson Park ES – 7400 Balson Ave., Saint Louis, 63130

·       Pershing ES – 6761 Bartmer Ave., U City, 63130

·       Goldstein ECC – 737 Kingsland Ave., U City, 63130

·       Brittany Woods MS – 8125 Groby Rd., U City, 63130

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

Good morning, Would it be possible to get a current map and logical for the District?

Answer:

We do not have a map of the WAN

Can you provide further information about your caching requirement? In particular, how much throughput will the devices need to handle? As you have listed a preferred manufacturer that does not provide web caching solutions, only the hardware on which to deploy caches, are you already using specific caching software within the district? Can you state what software is in use. This information is required to accurately determining server specification and therefore the cost allocation for a general purpose server which may provide excess capacity that is not strictly required for the caching service. A dedicated appliance, in which hardware is matched to the caching requirement, typically offers much better value. Is there a specific reason that you have identified Dell as preferred manufacturer?

Answer:

We currently utilize Dell N2048Ps as our caching server. In general, these are able to handle 1GB of throughput, which would like to mimic in a new environment. We have a preferred vendor because that is what we are familiar with. You are free to bid out a different manufacturer for servers, and we will take that into consideration as part of your bid.

If city rights-of-way ("ROW") is utilized, is there an agreement required and are there fees involved with the ROW?

Answer:

We believe that an agreement and fees would apply to any new fiber and it will be the responsibility of the bidder to identify and incorporate those fees into your bid. .

Will optics be required along with the switches? If so, do the optics to be 10G SFP+ or 1G SFP, and will they be Single Mode or Multi-Mode? Also if required, what quantity? Will any of the switches need to be stacked? If so, how many? What caching software will be used on the servers? Does the caching software run as the base OS, or will a Windows Server OS be required? If required, will Server licensing be needed? What are the storage requirements for the caching servers? How much space is required, and what speed do the drives need to be? What network connectivity will be needed on the servers? 1G RJ45, 10G RJ45, or 10G SFP+?

Answer:

Please list the pricing options for both 1 Gig sfp as well as 10 gig sfp+ as a separate line item. Please make a recommendation in your proposal for Single or multimode based on the distances required.