·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR – NETWORK UPGRADE: VENDORS WISHING TO SUBMIT BIDS FOR PROJECT MUST ATTEND A MANDATORY SITE VISIT DURING THE DATES LISTED BELOW. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND A MEETING WILL BE DISQUALIFIED.

·         DISQUALIFICATION FACTOR - MIBS: VENDORS WISHING TO SUBMIT BIDS FOR PROJECT MUST ATTEND A MANDATORY SITE VISIT DURING THE DATES LISTED BELOW. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND A MEETING WILL BE DISQUALIFIED.

 

·       
  If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

 

Cellular phone service – Approx. 19 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access - Minimum 100 Mb bandwidth. Applicant may consider higher bandwidths. School district is requesting a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract. The applicant is also requesting onsite technical support services, basic head-end firewall services, and on-site configuration and turn of the service. The terminating address for this circuit is 15481 N. Jarvis Road Tahlequah, OK 74464. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

DISQUALIFICATION FACTOR - NETWORK UPGRADE: Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO must attend one of two mandatory SITE VISITs scheduled for February 3, 2015 at 1:00 pm and february 10, 2015 at 10:00 am.

 

DISQUALIFICATION FACTOR - MIBS: Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO must attend one of two mandatory SITE VISITs scheduled for February 3, 2015 at 1:00 pm and february 10, 2015 at 10:00 am.

 

DISQUALIFICATION FACTOR - BMIC: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Basic Maintenance of Internal Connections request are REQUIRED to submit bids using the “Year 18 Required BMIC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.

DISQUALIFICATION FACTOR - BMIC: Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO must attend one of two mandatory SITE VISITs scheduled for February 3, 2015 at 1:00 pm and february 10, 2015 at 10:00 am.