·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·       If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

·        VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS LISTED BELOW. BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.

·        DISQUALIFICATION FACTOR Hardware: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

·        DISQUALIFICATON FACTOR: BIDS FOR HARDWARE MUST INCLUDE HEAT MAPS. BIDS SUBMITTED WITHOUT HEAT MAPS WILL BE DISQUALIFIED. AS OF 12/18/14 THIS REQUIREMENT HAS BEEN REMOVED.

UPDATE 12/31/14: THE BID DEADLINE HAS BEEN EXTENDED TO 1/14/15, THE QUESTION DEADLINE HAS BEEN EXTENDED TO 1/7/15

UPDATE: 12/18/14: THE REQUIREMENT FOR HEAT MAPS HAS BEEN REMOVED. VENDORS WILL NOT BE DQ'D FOR SUBMITTING BIDS WITHOUT HEATMAPS. WE HAVE ALSO ADDED A DOCUMENT ABOUT CELL PHONE FEATURES THAT WE CURRENTLY HAVE AND WOULD LIKE TO KEEP.

UPDATE 12/16/14: FLOOR PLANS HAVE BEEN ADDED AS ATTACHMENTS TO THIS IFCB

UPDATE 12/12/14 - Second site visit date is Thursday, December 18 from 9-12.

UPDATE 12/8/14 CORRECTED TYPO OF DATES IN REQUIREMENTS SECTION.

Local phone service – Approx. 214 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.

Long distance service – Average minutes used per month 4200

Cellular phone service – Approx. 31 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

WAN Connection – Minimum 1,000 Mb bandwidth from 400 7^th St, Bay City 77414 to 2217 9^th St, Bay City 77414.

CATEGORY 2

Network Infrastructure Upgrade – this will include wireless access points, wireless controllers, cabling, switches, UPS devices and racks as needed. There is a document available for download which lists more information about the project.

DISQUALIFICATION FACTOR: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.

DISQUALIFICATION FACTOR: Vendors are required to provide heat maps with their bid. Bids not including heat maps will be disqualified.

DISQUALIFICATION FACTOR: VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. THE FIRST WILL BE HELD THURSDAY, DECEMBER 11, 2014, FROM 9:00 AM – 12:00 PM; THE SECOND WILL BE HELD THURSDAY, DECEMBER 18, 2014, FROM 9:00 AM – 12:00 PM. VENDORS SHOULD GO TO THE FRONT OF THE HS UPON ARRIVAL. VENDORS ARE REQUIRED TO EMAIL jwyatt@bcblackcats.net TO SCHEDULE AN APPOINTMENT FOR ONE OF THESE MEETINGS. THIS EMAIL ADDRESS IS ONLY TO RSVP FOR APPOINTMENTS – ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THIS IFCB. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this is a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.