La Crosse USD 395 | 388120001264625

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

La Crosse USD 395

IFCB Posted : Dec 5, 2014

Bid Deadline : Friday, Jan 2, 2015

Questions Due By : Wednesday, Dec 24, 2014

Applicant Address : La Crosse, KS 67548

IFCB ID : 388120001264625

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.

·
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· There are three projects – A, B and C. Please bid each separately.

· CATEGORY 2 PROJECT A DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· CATEGORY 2 PROJECT b DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· CATEGORY 2 PROJECT C DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· BMIC DISQUALIFICATION FACTOR: MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· BMIC DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required BMIC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :

VOIP phone service – Approx. 13 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.

Long distance service – Approx. 13 lines

Cellular phone service – Approx. 2 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access - Minimum 2 x DSL bandwidth, currently the bandwidths are 10/5 and 6/1. Applicant would like both to be 10/10. The terminating address for both circuits is 400 Washington St., La Crosse 67548; (785) 222. Applicant may consider other bandwidths. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

WAN Connections – Minimum 3 Mb bandwidth to 400 Washington St., La Crosse, 67548 (785)222.

CATEGORY 2

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There are three projects – A, B and C. Please bid each separately. There are also network diagrams available for download.

Project A – There is a document available for download which lists the items the applicant prefers, functional equivalent
bids will be accepted.

Project A DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

Project B – There is a document available for download which lists the items the applicant prefers, functional equivalent bids will be accepted.

Project B DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

Project C – There is a document available for download which lists the items the applicant prefers, functional equivalent bids will be accepted.

Project C DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

Basic Maintenance of Internal Connections

There is a separate document available for download with the equipment to be maintained.

DISQUALIFICATION FACTOR: Bids listing only an hourly rate, and not a monthly or annual total will be disqualified.

DISQUALIFICATION FACTOR: Bids submitted must confirm that the company can service the equipment listed.

DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Basic Maintenance of Internal Connections request are REQUIRED to submit bids using the “Year 18 Required BMIC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredICTemplate1.xlsx
Year18RequiredBMICTemplate20.xlsx
LaCrossC2Projects.xlsx
LaCrosseVisioNetworkInfrastructure3.pdf
LaCrosseVisioUSD395VLANDESIGN3.pdf
LaCrosseBMIC.xls

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Do you already own VOIP phones you wish to reuse? How many phones for: Classrooms Administrative workers Front Desk Staff Break Rooms/Teachers Lounge/etc Are there any special features the phones need to be able to do? How many phones need voicemail? Would they like voicemail transcription? Does the front desk staff need a software console to see status of all phones? Do any phones need expansion modules to see status of other phones? Do any phones need to have call recording on them? Do you need to be able to use Paging? Paging through the phones or paging to overhead speakers or both? Are there any paging zones setup? How is faxing handled at the school? Are you using regular fax machines or e-fax accounts? How many fax machines/accounts? Are they using POTS lines or ports on the phone system?

Answer:
We have regular phones and use the VOIP system.

Approx. 50 phones.

We have the option to use voicemail, but do not use at this time. We have used voicemail in the past.

Three (3) Console phones would be needed.

2 systems would need paging through phones and through overhead speakers for all school announcements.

Faxing (4 machines) --- regular analog fax machines are used.

No POTS

What type of amplifier do you use for the overhead speaker paging system? Would you be interested in moving to a VFax setup for your faxing needs? For the console phones, do you want physical expansion modules or a receptionist software solution?

Answer:
I do not have the information on the overhead paging system as they are at least 50 years old. Also they and Vfax equipiment are not eligible for E-rate funding.

And NO we are not interested in Vfax. And yes we need the receptionist console.

Question deadline has been reached.