·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

·        VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS LISTED BELOW.  BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.

Local phone service – Approx. 6 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx. 6 lines, approx. 1,900 minutes used per month

Internet access - Minimum 10 Mb bandwidth. Applicant may consider additional bandwidths. The terminating address for this circuit is Hwy 142, RR1 Box 1187, Myrtle, MO 65778 (417) 938. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.

C2 Project:

DISQUALIFICATION FACTOR - VENDORS ARE REQUIRED TO BID THE ENTIRE C2 PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED. 

DISQUALIFICATION FACTOR – ONE OF TWO MANDATORY SITE VISITS MUST BE ATTENDED TO BID ON C2 PROJECT. BIDS RECEIVED FROM VENDORS NOT ATTENDING ONE OF THE TWO DATES WILL BE DISQUALIFIED. THE FIRST SITE VISIT IS TUESDAY, DECEMBER 2, 2014 AND THE SECOND IS TUESDAY, DECEMBER 9, 2014. BOTH WILL BE FROM 2:00 - 4:00PM.

If bidding Category 2 – Erate rules require Category 2 budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by school.

Applicant would like an Aerohive type system (wifi). The infrastructure will need to be updated to make it work with the upgrade which will include switches, approx. 11 access points for 6 buildings, possibly cabling and UPS devices as needed.

There is a diagram available for download for this project.