·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, etc.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, etc.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

UPDATE 12/3/14: Additional maps have been added for download.

UPDATE 12/1/14: Switch maps of the ES and MS/HS are now available for download.

UPDATE 11/24/14: A copy of Q&A from the site visits is now available for download. The bid deadline has been extended 28 days.

Local phone service including PRI circuit – Approx. 100 DID lines and approx. 33 POTS/analog lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for ineligible service – voice mail, caller ID, 900 call blocking, inside wire maintenance, etc.

SIP Trunk Service – Approx. 2 SIP trunk lines with approx. 40 access lines.

Long distance service – Approx. 133 lines

Internet Access – Minimum 250 Mb bandwidth. Applicant is considering upgrading to 500 Mb or 1 Gb bandwidth. Applicant may consider higher bandwidths. Terminating address for this circuit is High School, 300 E Smith Ferry Rd, Muskogee, OK; (918) 683. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access, please identify the amount to be cost-allocated out for ineligible services –email service, web hosting, content filtering etc.

Category 2: VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 HARDWARE PURCHASE MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST WILL BE HELD THURSDAY, NOVEMBER 13, 2014, FROM 9:00 – 11:00AM; THE SECOND WILL BE HELD THURSDAY, NOVEMBER 20, 2014, FROM 9:00 – 11:00AM.  CATEGORY TWO BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED. SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

Hilldale School District plans to add around 150 Aerohive AP230s or functional equivalents over the course of the next two years, if funding allows. Cabling, switching infrastructure, UPS devices and racks will need to be included in the bid as needed.