·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, etc.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, etc.

·        MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A)CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICUALR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL WILL BE DISQUALIFIED.

Local phone service – Approx. 23 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for ineligible service – voice mail, caller ID, 900 call blocking, inside wire maintenance, etc.

Long distance service – Approx. 1,000 minutes used per month

Point to Point T1 circuits - From 397 S 8th St, Healdton (580)229 to 432 W. Texas/2763 Texas Street, Healdton (580)229 and from 800 W. Texas/3933 Hospital Road, Healdton, (580)229 to 432 W. Texas/2763 Texas Street, Healdton (580)229.

APPLICANT MAY CHOOSE TO AWARD EXTRA POINTS IN THE BID EVALUATION PROCESS TO VENDORS WHO BID ON BOTH INTERNET ACCESS AND WAN CONNECTIVITY.

WAN Connections: Minimum 3 x 100 Mb bandwidth to the following addresses. The HS is the hub:

Healdton HS, 2763 Texas Street, Healdton, 73438 (580) 229
Healdton MS, 3933 Hospital Road, Healdton, 73438 (580)229
Healdton ES, 3881 Hospital Road, Healdton, 73438 (580)229

Internet Access - Minimum 100 Mb bandwidth, district may consider other bandwidths. Terminating address for this circuit is 2763 Texas Street, Healdton 73438 (580)229. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access, please identify the amount to be cost-allocated out for ineligible services –email service, web hosting, content filtering etc.

Category 2: VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 HARDWARE PURCHASE MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST WILL BE HELD THURSDAY, NOVEMBER 13, 2014, FROM 12:00 – 1:15PM; THE SECOND WILL BE HELD TUESDAY, NOVEMBER 18, 2014, FROM 12:00 – 1:15PM.  FOR BOTH MEETINGS GO TO HEALDTON HS PRINCIPAL’S OFFICE AT 2763 TEXAS ST.  CATEGORY TWO BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

Healdton HS:

Approx. 6 – 48 port GigaBit POE switches
Approx. 4 – Gigabit GBICS
Approx. 1 – Wireless Access Point

Healdton MS:

Approx. 3 - 48 port GigaBit POE switches
Approx. 2 – Gigabit GBICS
Approx. 2 – Wireless Access Point

Healdton ES:

Approx. 3 - 48 port GigaBit POE switches
Approx. 1 – Wireless Access Point

Basic Maintenance of Internal Connections:   MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED. There is another document associated with this IFCB available for download that details the maintenance equipment.