·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

·        MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A)CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICUALR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL WILL BE DISQUALIFIED.

·        INTERNAL CONNECTIONS/MAINTENANCE:  THERE ARE TWO PROJECTS – PROJECT A, HARDWARE; AND PROJECT B, MAINTENANCE.  PROJECT A – HARDWARE – VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT A WILL BE DISQUALIFIED. PROJECT B – MAINTENANCE – VENDORS ARE REQUIRED TO BID THE ENTIRE MAINTENANCE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT B WILL BE DISQUALIFIED. 

UPDATE 12/1/14: THE DISTRICT HAS DECIDED TO CANCEL PROJECT A. WE NEED MORE EQUIPMENT THAN WHAT WAS BID OUT. WE WILL BE POSTING A NEW 470 FOR A LARGER PROJECT SOON AND WILL POST A NEW IFCB WHEN THAT 470 GETS FILED.

Local phone service including 1 PRI circuit – Approx 51 lines – 30 DID and 21 analog. The terminating address for this circuit is 301 West Hunter, Vian, OK 74962; (918) 773. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

Long distance service – Approx. 51 lines

Internet Access - Minimum 30Mb bandwidth; the terminating address for this circuit is 301 West Hunter, Vian, OK 74962; (918) 773. Applicant is considering increasing to 50 Mb or 100 Mb bandwidth. Higher bandwidths will be considered.

INTERNAL CONNECTIONS/MAINTENANCE:  THERE ARE TWO PROJECTS – PROJECT A, HARDWARE; AND PROJECT B, MAINTENANCE.  There is another document associated with this IFCB available for download that details PROJECT B. 

PROJECT A – HARDWARE – VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT A WILL BE DISQUALIFIED. 

Approx. 12 – Extreme Altitude Access Points or functional equivalent

Approx. 1 – HP 48 port POE switch

PROJECT B – MAINTENANCE – VENDORS ARE REQUIRED TO BID THE ENTIRE MAINTENANCE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT B WILL BE DISQUALIFIED.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED. There is another document associated with this IFCB available for download that details Project B.