·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

                        

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

 

·         VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITES AT THE ADMIN BUILDING, 1005 CHESTNUT STREET, BONHAM, TX 75418.  THE FIRST WILL BE HELD THURSDAY, NOVEMBER 13, 2014, AT 9AM; THE SECOND WILL BE HELD THURSDAY, NOVEMBER 20, 2014, AT 9AM. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

 

·         VENDORS ARE REQUIRED TO BID THE ENTIRE CATEGORY TWO PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE CATEGORY TWO PROJECT WILL BE DISQUALIFIED.

UPDATE 12/9/14: Q&A FROM SITE VISITS:

1. What time frame are we looking at for this?

It will be based on when we are awarded. If we are awarded in the first round then we would like a Summer install.

 2. Where do we want all the switches?

The switches need to go where they are needed. We do not have a specific place in mind just where they are needed on that campus. Please include patch cords

 3. Is it just adding more drops or upgrading existing drops?

We are adding drops where they are needed. Existing drops should be left alone.

 4. What is the student count?

Bonham High School - 516 L H Rather - 276 I W Evans - 396 Finley Oates - 547 and Bailey Inglish - 180

 5. How long are the current Meraki licensed and do we need to renew with e-rate funds?

Yes we would like them renewed with e-rate funds and we currently license for 5 years.

 6. Would you like to replace rack UPS with or without rack mount? 

Upgrade UPS' as necessary. Which ever way is needed, with or without rack mount.

 7. Does the fiber cable have to be armored?

No.

 8. Are we adding or replacing switches? 

We will not be replacing any switches we are adding them to our current ones.

UPDATE 11/20/14: THE QUESTION AND BID DEADLINES HAVE BEEN EXTENDED BY 28 DAYS. THERE IS A NEW C2 PROJECT ITEM AVAILABLE FOR DOWNLOAD WITH UPDATED HARDWARE COUNTS.

Local phone service including PRI circuit – Approx 500 DID lines and 9 analog/POTS lines. The service address for the circuit is 1005 Chestnut Street, Bonham, TX 75418. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

Long distance service – Approx 509 lines

Cellular phone service including data plans – Approx 40 lines including 19 with data plans. E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Category Two Project – Network Infrastructure Upgrade – There are two additional documents associated with this IFCB available for download that provide Category Two Project details. VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITES AT THE ADMIN BUILDING, 1005 CHESTNUT STREET, BONHAM, TX 75418.  THE FIRST WILL BE HELD THURSDAY, NOVEMBER 13, 2014, AT 9AM; THE SECOND WILL BE HELD THURSDAY, NOVEMBER 20, 2014, AT 9AM. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED. VENDORS ARE REQUIRED TO BID THE ENTIRE CATEGORY TWO PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE CATEGORY TWO PROJECT WILL BE DISQUALIFIED.