Huntington ISD | 707950001243810

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Huntington ISD

IFCB Posted : Oct 14, 2014

Bid Deadline : Tuesday, Nov 11, 2014

Questions Due By : Tuesday, Nov 4, 2014

Applicant Address : Huntington, TX 75949

IFCB ID : 707950001243810

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

· VENDORS WISHING TO SUBMIT BIDS FOR VOIP SERVICES REQUESTED ARE ENCOURAGED TO ATTEND ONE OF TWO VOLUNTARY SITE VISITS – APPLICANT MAY CHOSE TO AWARD ADDITIONAL POINTS DURING THE BID EVALUATION PROCESS TO VENDORS WHO DID ATTEND ONE OF TWO SITE VISITS. THE FIRST VISIT IS FRIDAY, OCTOBER 24, 2014; THE SECOND VISIT IS WEDNESDAY, OCTOBER 29, 2014. BOTH MEETINGS WILL BE AT 908 MAIN STREET, HUNTINGTON, TEXAS; FROM 9 AM TO 2 PM.

Services and Equipment Requested :

Local phone service – Approx 51 lines

Long distance service - Approx 1,890 minutes per month

Cellular phone service with data plans – 30 lines total, including 28 with data plans. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Internet Access – Minimum 60Mb bandwidth; applicant is considering upgrading up to 1GB and will consider additional bandwidths. Applicant is requesting bids/contracts for a scalable, multi-year contract in bandwidth increments of roughly 100Mb (60Mb, 100Mb, 200Mb, 300Mb…1GB bandwidths.) The terminating address for this circuit is 908 North 5th Street, Huntington, TX 75949.

Hosted VoIP Phone Service – Applicant needs approximately 135 handsets to supply VoIP dial tone service to. The area code and prefix for all buildings to receive VoIP service is (936) 876. Applicant is requesting vendors attend a site visit to confirm their network can handle VoIP calls. VENDORS WISHING TO SUBMIT BIDS FOR VOIP SERVICES REQUESTED ARE ENCOURAGED TO ATTEND ONE OF TWO VOLUNTARY SITE VISITS – APPLICANT MAY CHOSE TO AWARD ADDITIONAL POINTS DURING THE BID EVALUATION PROCESS TO VENDORS WHO DID ATTEND ONE OF TWO SITE VISITS. THE FIRST VISIT IS FRIDAY, OCTOBER 24, 2014; THE SECOND VISIT IS WEDNESDAY, OCTOBER 29, 2014. BOTH MEETINGS WILL BE AT 908 MAIN STREET, HUNTINGTON, TEXAS; FROM 9 AM TO 2 PM.

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

REGARDING VOIP REQUEST 1. Do you have SIP-Enabled Phones? If so, what is the make AND model? 2. How many phones need a direct dial? 3. How many phones are extension-only? 4. How many VoIP phones need voice mail? 5. If you do not have SIP-Enabled phones, would you be more interested in renting them, or purchasing them? 6. How many users need the ability to fax? 7. Do you need to be able to page? Over head or over the phone? 8. Do you need to be able to hold conference calls? How many users at one time would you expect to have? 9. Do you need to be able to record phone calls?

Answer:
1 No

2 None (if direct dial is a phone # to a single phone)

3 All

4 120

5 Options on both leasing and purchasing

6 none

7 no

8 yes, 10

9 no

Please provide actual percentage, rather than the voice service (20% subtracted) percentage to avoid confusion

Answer:
It is unclear what you are requesting. We did not provide percentages for any of your previous questions.

What I meant was what is your E-Rate percentage that the FCC gave you. Since voice will be discounted 20% less next year, I want to know the percentage before that 20% less is taken out. Sorry I was unclear.

Answer:

That information is not necessary to place a bid. Please send your most cost-effective proposal.

How many voip phones will be going towards: Teachers/Classrooms- Admin- Receptionist/front desk- Teachers lounge/public area-

Answer:
Teachers/Classrooms- 23

Admin- 75

Receptionist/front desk- 17

Teachers lounge- 20

For the Local Phone Service ( approx. 51 lines ) is that for interface to a single phone system that already serves all four campuses, or are these 51 separate PSTN phone lines delivered to 51 different PSTN handsets scattered throughout the four campuses, or would this involve delivery of some number of lines to a phone switch in each of the four campuses that adds up to approx. 51 lines?

Answer:
These are 51 analog lines that will be turned off if a VOIP solution is chosen.

The only exception to this will be for faxlines/Alarm system lines if that cannot be handled thru the VOIP system. (approx 5 lines)

1. How many analog lines are needed for (fax, modem, etc.?) 2. Will the point of service be one of the school buildings ( the same campus to which Internet bandwidth is delivered ? ) or will the vendor be expected to make a delivery of services to each of the four campuses? 3. If the existing WAN between the four campuses and the LAN on each campus will be the means of connectivity to the handsets, will that network have QoS or CoS such that voice packets can be given priority over all other packets? 4. If the existing WAN between the four campuses will NOT be used to carry the VoIP traffic, will the LAN on each campus will be the means of connectivity to the handsets, and will the LAN have QoS or CoS such that voice packets can be given priority over all other packets. 5. How many individual phone lines (or SIP lines, or simultaneous SIP sessions) are desired? 6. Are DID numbers desired for each of the handsets if the number of simultaneous sessions is less than the 135 handsets?

Answer:
1 5

2 one point, same building as the internet bandwidth

3 yes QoS (not currently turned on, but available)

4 N/A

5 50

6 yes

1. Are there LAN drops at all locations that will have VoIP handsets? 2. Are LAN switches capable of supporting vlans and PoE?

Answer:
1 Yes

2 vlans - yes

PoE - no

Please confirm the site visit for Wednesday, 10/29/14 at 9am. Also, what building should we meet and who is the contact individual?

Answer:
908 Main St
Huntington TX 75949
Administration Building

Jeff Baird

How many PoE ports are available at the following sites: Admin Special Services Pride Transportation Shipping & Receiving

Answer:
Only one port available is PoE

Should the number of phones is the proposal be based on the number provided at the vendor meeting or the 135 noted?

Answer:
The # provided at the meeting was the # of current phones. The # you should be bidding is 135.

Question deadline has been reached.