·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

 

 

·         CATEGORY TWO NETWORK MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A)CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPSE A NUMBER OF HOURS AT A PARTICUALR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOU CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL WILL BE DISQUALIFIED.

 

·         SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE CATEGORY TWO PROJECT. BIDS FOR INDIVIDUAL COMPONENTS WILL BE DISQUALIFIED.

 

Long distance service – Approx 200 minutes per month

Cellular phone service – Approx 7 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Internet Access – Minimum 100Mb Ethernet broadband; applicant is considering upgrading to 200Mb bandwidth and will consider additional bandwidths. Applicant is requesting bids/contracts for a scalable, multi-year contract. The terminating address for this circuit is 8th & Shockey, Hammon, OK; (580) 473.

Category Two Project – Applicant is interested in receiving bids for the maintenance of the district’s network. VENDORS WISHING TO SUBMIT A BID ON CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS AT 802 EAST SHOCKEY, HAMMON, OK. THE FIRST VISIT IS FRIDAY, OCTOBER 24, 2014, FROM 9AM – 11AM; THE SECOND VISIT IS FRIDAY, OCTOBER 31, 2014, FROM 9AM – 11AM. VENDORS WILL NEED TO SIGN IN AT THE ADMINISTRATION BUILDING. VENDORS ARE REQUIRED TO SUBMIT A BID FOR THE ENTIRE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT WILL BE DISQUALIFIED.MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.