·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

 

·         WEB HOSTING VENDORS ARE REQUIRED TO FILL OUT THE ATTACHED COVER SHEET FOR WEB HOSTING BIDS. WEB HOSTING BIDS SUBMITTED WITHOUT THAT COVER PAGE WILL BE DISQUALIFED. VENDORS NOT SUBMITTING WEB HOSTING BIDS ARE NOT REQUIRED TO USE THE COVER PAGE.

·         MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

 

·         SERVICE PROVIDERS ARE REQUIRED TO ATTEND ONE OF TWO MANDATORY SITE VISITS ON EITHER TUESDAY, NOVEMBER 19, 2013 FROM 2PM- 5PM OR ON TUESDAY, DECEMBER 3, 2013 FROM 2PM - 5PM @ 23900 S 670 ROAD, WYANDOTTE, OK.  BIDS RECEIVED FROM PROVIDERS WHO DID NOT ATTEND ONE MANDATORY SITE VISIT WILL BE DISQUALIFIED.

Long Distance service - Approx 4 lines; applicant currently averages 411 minutes per month

Cellular phone service including internet access/data plans - Approx 2 lines

Web Hosting - For one site.  There is a Web Hosting Cover Page associated with this IFCB that is available for download.  WEB HOSTING BIDS SUBMITTED WITHOUT THE ATTACHED COVER PAGE WILL BE DISQUALIFIED.

INTERNAL CONNECTIONS: SERVICE PROVIDERS ARE REQUIRED TO ATTEND ONE OF TWO MANDATORY SITE VISITS ON EITHER TUESDAY, NOVEMBER 19, 2013 FROM 2PM- 5PM OR ON TUESDAY, DECEMBER 3, 2013 FROM 2PM - 5PM @ 23900 S 670 ROAD, WYANDOTTE, OK.  BIDS RECEIVED FROM PROVIDERS WHO DID NOT ATTEND ONE MANDATORY SITE VISIT WILL BE DISQUALIFIED. 
     Server and operating system
     Fiber connectivity for every outbuilding including tornado safe room*
     Approx 5 WAPs to improve coverage to existing outbuildings and tornado safe room*
     Network drops for outbuildings
*Tornado safe room is currently pending FEMA approval.  All bids/contracts should clearly list safe room costs separately.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.