·       Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·      For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

·       Contracts must not prohibit SPIN changes.

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·       If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B, E & F ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D, Project E, Project F, Project G, Project H, Project I and/or Project J.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

·       DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project K and/or Project L.  Bids for individual components of the project will be disqualified.

·       DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

UPDATE 10/22/25: THIS IFCB HAS BEEN CANCELLED. IF YOU SUBMITTED A BID UNDER 470/IFCB# 260002860 YOU MUST SUBMIT A NEW BID UNDER 470/IFCB # 260003684. THE WRONG DOCUMENT WAS UPLOADED IN EPC. 

IF YOU SUBMITTED A BID UNDER 470/IFCB # 260002582 YOU MUST SUBMIT A NEW BID UNDER 470/IFCB #260002860. 470/IFCB 260002860 INCLUDES AN OPTION FOR A MERAKI SOLUTION.

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on October 28^st, 2025 between 11am – 3pm. Vendors will meet at Frontier School of Innovation - Middle - 1575 Universal Ave., Kansas City, MO 64120 and meet with Ertan, IT Manager.

INTERNAL CONNECTIONS

The district requires vendors to include both equipment and full installation/configuration services in their proposals; however, pricing must be separated, with hardware (switches, access points, firewalls, etc.) listed independently from installation services (cabling, setup, configuration).

IC PROJECT A – FIREWALL, UNIFI SOLUTION

Project A is for equipment only. Do not include any installation/configuration costs in this project.

NOTE: We are requesting firewall licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing UniFi Cloud.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B, E & F ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

IC PROJECT B – INSTALLATION OF FIREWALL, UNIFI SOLUTION

Project B is for installation/configuration of the firewalls listed in Project A. Do not include any equipment costs in this project .

NOTE: We are requesting firewall licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing UniFi Cloud.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B, E & F ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

IC PROJECT C – FIREWALL, CISCO/MERAKI SOLUTION

Project C is for equipment only. Do not include any installation/configuration costs in this project.

NOTE: We are requesting firewall licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

IC PROJECT D  – INSTALLATION OF FIREWALL, CISCO/MERAKI SOLUTION

Project D is for installation/configuration of firewalls listed in Project C. Do not include any equipment costs in this project .

NOTE: We are requesting firewall licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

IC PROJECT E – WAPS & SWITCHES, UNIFI SOLUTION

Project E is for equipment only. Do not include any installation/configuration costs in this project.

NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing UniFi Cloud.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B, E & F ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

IC PROJECT F  – INSTALLATION OF WAPS & SWITCHES, UNIFI SOLUTION

Project F is for installation/configuration of WAPs & Switches listed in Project E. Do not include any equipment costs in this project .

NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

COMPATIBILITY REQUIREMENT:

All equipment must be compatible with existing UniFi Cloud.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B, E & F ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

IC PROJECT G  – WAPS & SWITCHES, CISCO/MERAKI SOLUTION

Project G is for equipment only. Do not include any installation/configuration costs in this project.

NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

IC PROJECT H  – INSTALLATION OF WAPS & SWITCHES

Project H is for installation/configuration of WAPs & Switches listed in Project G. Do not include any equipment costs in this project .

NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by

IC PROJECT I – UPS DEVICES

Project I is for equipment only. Do not include any installation/configuration costs in this project.

IC PROJECT J – INSTALL OF UPS DEVICES

Project J is for installation/configuration of UPS devices listed in Project I. Do not include any equipment costs in this project 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B, E & F ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D, Project E, Project F, Project G, Project H, Project I and/or Project J.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

BMIC PROJECT K – FIREWALL, UNIFI SOLUTION

The district would like a manufacturer’s support contract for these items:

BMIC PROJECT L – FIREWALL, CISCO/MERAKI SOLUTION

The district would like a manufacturer’s support contract for these items:

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project K and/or Project L.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.