·       Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·      For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

·       Contracts must not prohibit SPIN changes.

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·       If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A and/or Project B.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

UPDATE 10/15/25  A THIRD MANDATORY SITE VISIT HAS BEEN ADDED FOR PROJECT A.  THIS THIRD MANDATORY SITE VISIT WILL BE HELD ON 10/20/25 AT 10AM.  THE QUESTION AND BID DEADLINES HAVE BOTH BEEN EXTENDED.

UPDATE 9/30/25 - MAPS ARE NOW AVAILABLE FOR DOWNLOAD ALONG WITH THIS IFCB.

Category Two:

MANDATORY SITE VISIT

Vendors wishing to submit bids for IC PROJECT A ONLY must attend one of two mandatory site visits. The site visits will be held on October 6^th, 2025 and October 13^th, 2025. Both will begin at 10am. Vendors will meet at 625 E Clinton Ave, Seymour MO. Vendors will meet with Neil Flake. Bids from vendors who did not attend either of the site visits will be disqualified.

INTERNAL CONNECTIONS

The district is requesting cabling 120 Drops and Network Closet. Hallway runs can have Jhooks. Drops in the room must be conduit to match existing Cat6 drops. Main District NOC Switch rack needs re-arranged so it goes patch panel ->Switch -> Patch panel -> and so on. This should match what has been completed at the Elementary and MS. Patch panels need to be pass through Cat6 Junctions, Patch cables small 6-12” Cat6. Preferably different colors for AP/Camera/Computer drops. Work to be started on July 1, 2026 - Will Require a Walk through and w/ have Installation map showing location of drops. There will be some Cable Mitigation in a few locations, but that will be completed outside of e-rate funding, however the winning bidder will be the one contracted for that scope of work.

IC PROJECT A- Cabling & NOC Work

Bids from vendors who did not attend either of the site visits will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

IC PROJECT B- UPS

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A and/or Project B.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.