All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school West Grand School Dist
IFCB Posted : Oct 31, 2024
Bid Deadline : Thursday, Dec 12, 2024

Questions Due By : Thursday, Nov 14, 2024
Applicant Address : Kremmling, CO 80459
IFCB ID : 250004009

IFCB Requirements :

·       Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·      For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

 

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·       Contracts must not prohibit SPIN changes.

 

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·       If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.


Services and Equipment Requested :

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on C2 can attend a voluntary site visit either November 5, 2024 or November 13, 2024. Vendors should RSVP to Dillan Sammons sammonsd@wgsd.us to set up a time for a site visit on November 5, 2024 or November 13, 2024. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS

The district is looking to replace several integral pieces of network hardware that has reached end of life. All bids should include 3 year licensing. No cabling drops or installation needed.

 

IC Project A - Firewall

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

Meraki next-generation firewall compatible with MX17 firmware with 3 year licensing

 

NOTE: We are requesting firewall licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing Cisco/Meraki dashboard.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

IC Project B – Network Equipment

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

5

Meraki 48 Port PoE switches with 3 year licensing

Wireless Access Points

60

Meraki with 3 year licensing

 

NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing Cisco/Meraki dashboard.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2025_C2_Bidding_Instructions86.pdf
WEST_GRAND_C2_COVER_PAGE.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Please note that the requirements are too general, we will need more details to proceed with the configuration: 1-Meraki Next Gen Firewall: All the MX models support MX 17.X Firmware. Therefore, we need to know the following: Are you looking for Small (50 users), Medium (250- 500 users), or Large branch (750- 10000 users) model? How many site-to-site VPN tunnels are required? Port count and Speed? is PoE required? Are Wireless capabilities required? Switches: 48 port PoE switches Are looking for a Small/Medium Branch or campus, or High-performance campus switches? Do you need L3 features? what is the speed required for the uplink ports? Do you require stacking capabilities? Wireless Access ponts: Are these Indoor or Outdoor APs? Do you need internal or external antennas models? What Radio Spec are required (Dual Band or Tri-Band)? What Spatial stream is required (2x 2:2, 4x 4:4, 8x 8:8 MU-MIMO) Physical interface speed? Thanks@

Answer:

1.  The Meraki Firewall needs to be for a large branch or campus network, minimum 1Gbps uplink and two 1Gbps WAN and LAN ports, 1 site-to-site VPN tunnel, POE is not required, wireless is not required. Needs to have 7 layer application firewalling and all of the other dashboard features like traffic shaping, IPS and advanced malware protection. The new hardware will be replacing our current EOL MX400 security appliance, specs of the new hardware need to at least match the specs of that model.

 

2. All High performance Meraki 48 port POE campus switches, we do need L3 features, uplink ports need to be 1Gbps, yes we need stacking capabilities. The new hardware will be replacing our current EOL MS250-48FP switches so specs of the new hardware need to at least match those.

 

3. All Meraki Wireless access points need to be indoor models, internal antennas, tri-band, 8X8:8 MU-MIMO, 5 GBps minimum. We are replacing MR42 APs that are EOL and have been struggling with the much higher device count on our campuses after the introduction of 1-1 student devices in 2020.

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