All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Copan School District
IFCB Posted : Oct 17, 2024
Bid Deadline : Thursday, Nov 28, 2024

Questions Due By : Saturday, Oct 26, 2024
Applicant Address : Copan, OK 74022
IFCB ID : 250002785

IFCB Requirements :

·       Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·      For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

 

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·       Contracts must not prohibit SPIN changes.

 

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·       If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


Services and Equipment Requested :

Category Two:

INTERNAL CONNECTIONS

 

We will need all equipment delivered to Copan Public Schools. We would need the Racks installed at different areas around the campus. Copan schools IT dept will setup all switches and WAP’s

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

5

Unifi UACC-AP-AM (arm mounts)

Cabling

1,000 ft

Cat 6 cabling

Racks

7

No preference -Enclosed 6U rack with lock

Switches

7

Unifi USW Pro Max24 PoE

UPS/Battery Backup

11

CyberPower CP1500PFCRM2U

Wireless Access Points

18

Unifi U6 LR

 

NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All switches and WAPs must be compatible with existing Unifi network.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2025_C2_Bidding_Instructions66.pdf
COPAN_C2_COVER_PAGE.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Will you need the UPS units installed, or will IT department be installing?

Answer:

IT will be installing them.  No installation needed. 

CAT6 CABLING: --Requesting 1,000 ft of Cat6 cabling --Is the service provider installing the cabling? --How many cable runs? --How many are for data locations and how many are for wireless access points. --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling? CABINETS: --Requesting 7 6U enclosed cabinets. --Is this cabinet replacing an existing rack/cabinet? --If so, is there enough slack in the existing network cabling going to the patch panels to be able to remove existing patch panels without compromising the existing cabling connections? --If replacing, can you provide picture(s) of rack/cabinet? --Is the service provider responsible for removing existing equipment?

Answer:

Local It dept will install the cabling just need 1000ft of cabling. Service provider not needed to install anything but provide the cable. No installation needed for the racks.