All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Panola Charter Schools
IFCB Posted : Oct 17, 2024
Bid Deadline : Friday, Nov 29, 2024

Questions Due By : Friday, Nov 1, 2024
Applicant Address : Carthage, TX 75633
IFCB ID : 250002726

IFCB Requirements :

·         Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·        For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


Services and Equipment Requested :

Category One:

Internet Access -  The district requests bids for 3 x 100 Mbps bandwidth circuits based on a 3 year term. The circuit terminating addresses for these circuits are at the following locations:

Panola Charter School: 1110 FM 10, Carthage, TX 75633

Panola Early College High School: 820 West Panola, Carthage, TX 75633

Texas Early College High School: 3714 East End Blvd, South Marshall, TX 75672

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 24, 2024 or October 31, 2024. Both will be held from 1pm-2:45pm. Vendors will meet at Panola Early College High School, 820 West Panola, Carthage, TX 75633. Vendors will check in with Bryan Tarjick.

 

INTERNAL CONNECTIONS

Installation and configuration needed. Bids should include three-year licensing.

Type of Equipment

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Firewall service and components

1

Sophos XGS 2100 network Security/Firewall Appliance. 8 Port 10/100/1000Base-T Gigabit Ethernet – 8 X RJ-45 – 3.0 Total Expansion Slots – 1U – Rack-mountable, rail-mountable.

XG2ATCHUS

Firewall service and components

1

Sophos XGS 2100 Xstream Protection 39 months EDU. XS210039ZZNEAA

Firewall service and components

2

Sophos XGS 136 Network Security/Firewall. 12 Port – 10/100/1000Base-T, 2.5GBase-T, Gigabit Ethernet – 10 x RJ-45 3.0 Total Expansion Slots, Desktop, Rack-mountable – TAA Compliant

XA1DTCHUS

Firewall service and components

2

XGS 136 Xstream Protection Bundle.

XS136Z39ZZNEA A-Cust

Racks

2

Sophos Rack mount for Firewall

RMXZTCHAB


NOTE: We are requesting firewall licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


 

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2025_C2_Bidding_Instructions60.pdf
PANOLA_C2_COVER_PAGE1.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




We have a question regarding the term for the CAT1 Internet access. Under the Services and Equipment Requested sections it states based on a 3 year term. Under Description of Other Functions it states range of years 1 - 4 years. Should we bid CAT1 Internet at 3 years or 4 years?

Answer:

Three years. That 1-4 years under Description of Other Functions is for payment terms for the applicant if there are special construction charges.