All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).
· For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project, or bids that do not include all of the requested items for a single project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
· DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified.
· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
UPDATE 09/25/24: A handout from the mandatory walkthrough is now available for download with this IFCB.
UPDATE 9/16/24: Project F for MIBS was not labeled below. This has been added.
Category 2
Internal Connections
Vendors wishing to submit bids for Project A, Project B, Project C and/or Project D must attend one of two mandatory site visits. The site visits will be held on September 18, 2024 and September 25, 2024. Both will begin at 10am. Vendors will meet at the Board Office, 1600 W Gentry, Henryetta, OK 74434 and check in with Randy Witham. Bids from vendors who did not attend either of the site visits will be disqualified.
Project A – Firewall
District needs installation, configuration, license activation and transfer of policies from existing FortiWiFi30E.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Firewall Service and Components |
1 |
Application-based Next Generation Firewall with content filter and intrusion prevention |
Project B – WAP
District needs install/replacement of existing WAP with the new WAP using existing cable.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Wireless Access Points |
119 |
UniFi U7 Pro or better |
Wireless Access Points |
4 |
UniFi U7 Pro Max or better |
Wireless Access Points |
1 |
UniFi U6 Mesh Pro or better |
Wireless Access Points |
1 |
UniFi UWB-XG or better |
All WAP must be compatible with existing UniFi Controller.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project, or bids that do not include all of the requested items for a single project will be disqualified.
Basic Maintenance of Internal Connections (BMIC)
Project C – Firewall BMIC
District would like manufacturers support for the following:
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Firewall Service and Components |
1 |
Application-based Next Generation Firewall with content filter and intrusion prevention |
Project D – WAP BMIC
District would like manufacturers support for the following:
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Wireless Access Points |
119 |
UniFi U7 Pro or better |
Wireless Access Points |
4 |
UniFi U7 Pro Max or better |
Wireless Access Points |
1 |
UniFi U6 Mesh Pro or better |
Wireless Access Points |
1 |
UniFi UWB-XG or better |
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
Managed Internal Broadband Services (MIBS)
Project E – MIBS Firewall
The district would like MIBS for the district owned firewall listed below. Vendors should be certified/authorized by Fortigate to work on the specified equipment. Please provide a certificate or document showing that you are certified with your proposal. Please identify your closet office to our location at 1801 Troy Aikman Dr, Henryetta, OK 74437.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Firewall Service and Components |
1 |
Fortigate 601E |
Firewall Service and Components |
1 |
FortiWiFi 30E |
Project F - MIBS Switches and Router
The district would like MIBS for the below listed district owned equipment. Vendors should be certified/authorized by UniFi and MikroTik to work on the specified equipment. Please provide a certificate or document showing that you are certified with your proposal. Please identify your closet office to our location at 1801 Troy Aikman Dr, Henryetta, OK 74437.
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Router |
1 |
MikroTik CCR2216 |
Switches |
1 |
USW Pro Aggregation |
Switches |
10 |
USW Pro 48 PoE |
Switches |
2 |
US 16 XG |
DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified.
DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
HENRYETTA_C2_COVER_PAGE1.pdf |
2025_C2_Bidding_Instructions8.pdf |
Henryetta-WalkthroughHandout(2025).pdf |
Answer:
C2 Project A Firewall Replacement - What is the existing firewall at that location? FortiWiFi 30E
Answer:
C2 & MIBS Projects A:
1. Is the 30E at the football field? Yes.
2. Is the 30E a secondary firewall? Yes, it connects with VPN to the primary 601E.
3. What is the ISP speed? 1gig.
4. What is the student enrollment? Approximately 1100.
MIBS Project B:
1. How is the MikroTik router used? For internal routing.
C2 Project B:
1. Is cabling required? No, we are replacing existing APs using existing cable.
2. Is a lift required? No, the district has a lift to use.