All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.
· LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.
· LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
· LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
Category 1
Leased Lit Fiber – District needs 60 x 10 GB Erate eligible circuits and 1 x 40 GB Erate eligible circuit. The district also needs 3 Erate ineligible circuits – 2 x 10 GB and 1 x 100 Mb. Please see SPS WAN Sites available to download with site addresses. Please include SLA with your bid. Please indicate “actual” line district from individual schools to the district NOC (Kraft Building). Please include both 3 year and 5 year options for pricing.
LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.
LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified.
Category 2
Internal Connections – The district needs installation and configuration of wireless access points at four of their five high schools. District also needs installation and configuration of wireless controllers.
|
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
Antennas, Connectors and Related Components |
35 |
Aruba MNT-MP-10-B (Q9G69A) |
|
Antennas, Connectors and Related Components |
25 |
Aruba MNT-MP-10EB (R1C72A) |
|
Wireless Access Points |
500 |
Aruba AP-635 (R7J28A) |
|
Wireless AP Licensing |
640 |
Aruba Central 5 year (Q9Y60AAE) |
|
Wireless Access Controllers |
2 |
Aruba 9240 (R7H95A) |
|
Wireless Controller Licensing |
2 |
Aruba Gateway 5 year (R4G92AAE) |
|
Switch Licensing |
250 |
Aruba Central 5 year 6300 Switch (Q9Y80AAE) |
|
Switch Licensing |
15 |
Aruba Central 5 year 6200 Switch (Q9Y75AAE) |
|
Switch Licensing |
3 |
Aruba Central 5 year 8360 Switch (R3K05AAE) |
|
Antennas, Connectors and Related Components |
187 |
Aruba 680W (JL086A) |
|
Antennas, Connectors and Related Components |
45 |
Aruba 1050W (JL087A) |
|
Antennas, Connectors and Related Components |
2 |
Aruba 550W (R7J63A) |
NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
All equipment must be compatible with existing Aruba Networks equipment.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
Basic Maintenance of Internal Connections (BMIC)
The district would like manufacturer’s support for the items below.
|
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
Wireless Access Points |
500 |
Aruba AP-635 |
|
Wireless Controller |
2 |
Aruba 9240 |
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
| SPS_WAN_Sites.xlsx |
| SPRINGFIELD_C2_COVER_PAGE.pdf |
| 2024_C2_Bidding_Instructions125.pdf |
Answer:
1. Under eRate Ineligible WAN circuits; Should "Kraft (redundant)" also be a 40Gbps circuit since it is redundant to the "Kraft 40Gbps"? YES
2. Under eRate Ineligible WAN circuits; Should "Bluebird Underground" also be a 40Gbps interface/circuit? YES
3. Under eRate Ineligible WAN circuits; Should "Kraft 100 Mbps" be a DIA (dedicated Internet access) circuit instead of a LAN circuit? 100mbs is what we currently have and I’m assuming should stay the same.
If so, should it be delivered on a 1Gbps or a 10Gbps interface? n/a
If so, should the 100M be burstable to the interface? n/a
4. Under eRate Ineligible WAN circuits; Should "Kraft (redundant)" be a physically separate path and building entry into 1359 E St. Louis Street from the "Kraft 40Gbps" circuit? YES
5. Under eRate Ineligible WAN circuits; Should "Bluebird Underground" be delivered via a separate LAN interface than the "Kraft 40Gbps" aggregated interface at 1359 E St. Louis Street? YES
6. Is it acceptable to only provide a bid on Services and Equipment Requested Category 1 and to not provide a bid on Services and Equipment Requested Category 2? YES
7. If providing a bid on Services and Equipment Requested Category 1, should the Excel spreadsheet labeled SPS_WAN_Sites be expanded with new columns to offer 36 and 60 month terms? We would like 36 and 60 month options. Especially if there’s a price difference.
8. If awarded, what is the date all contracted services must be installed by to all locations? ASAP after the funding letter has been received.
Answer:
1. Under Services and Equipment Requested, Category 1: "Please indicate “actual” line district from individual schools to the district NOC (Kraft Building)." Should this have said "line distance" intead of "line district"? If so, should this be in fiber route feet/miles? That is correct. My typo. And yes, it should be delineated by fiber route feet/miles.
Answer:
Springfield School District is requesting 40G Ethernet circuits. Based upon how the industry and CPE vendors are moving towards 100G, would Springfield School District prefer 40G or 100G in the network design? NO. 40GB/sec is very adequate for this.
Answer:
1) Will a partial response (provide Category 2 only) be acceptable? Vendors are required to bid either the entire Internal Connections project and/or the entire BMIC project. Bids that do not include all items for either projects will be disqualified.
2) Maintenance support was requested for the APs and controllers, could you specify the term and type required? We typically like 36 and 60 month options.
Answer:
Wireless Site Survey 1) Has a wireless site survey been performed already? When / how recent? If yes, please provide the results. YES. We are not asking for WIFI support. We are well established in our WIFI footprint and need no further help with it. We’re only asking for additional APs and Controllers to supplement and refresh what we already have. We will not be providing those results as it’s not necessary for this request and not in the scope of this project.
2) If a wireless survey has not taken place, would you agree to complete one prior to any installation work? The survey has a cost associated. n/a
3) If yes, we need the total square footage of each building to be surveyed. Building floor plans in either AutoCAD or PDF format with a scale on the diagrams n/a
4) Approximate number of wireless users. n/a
5) Survey Spectrum. n/a
Answer:
1)Could you specify the type of traffic required on this wireless network (data, voice, video, location services)? Data/voice/video in all sites.
2)Type of Wi-Fi services needed (guest, office, admin, other)? Please specify. We are not asking for WIFI services. Only equipment, support and installation of that equipment.
3)Is the install during normal business hours or after hours? After hours to not disrupt instruction.
4)Are project management services required? No.
5)Does the customer have an area that can be used for unboxing / staging new equipment or will all staging be done at the point of install? Yes.
6)Will the vendor de-install any equipment prior to install? one-for-one basis? Yes when upgrading an existing APs.
7)Will the vendor be required to make changes to existing LAN switches (add VLANs) for this Wi-Fi installation? How many? No. That is done in house.
8)Will the customer provide the configuration files for the new equipment, or will the vendor be required to develop the new configuration files? SPS provided.
9)Will the vendor be required to assist the customer with the licensing activation included for the existing switches and APs? No.
10)Will the customer provide rack space for the wireless controllers? Please specify the High School building they are going to? Yes. All work will be done in our NOC. SPS will handle all NOC installations.
11)Will the customer provide access to site(s) as appropriate? Yes.
12)Will post-cut over support be required? No.
Answer:
1) Do you have more information on where the APs need to be mounted? We will provide that if awarded.
2) Are all APs placement locations reachable with a standard ladder? if not, please specify which areas/buildings will require a lift or other. Most are reachable by ladder.
3) Is Cat5E or better cabling already in place and properly terminated? Yes, if replacing an existing AP. We require CAT6A for any new installs.
4) How are the APs going to be power up (PoE, external power injector, etc.)? Please specify. POE
5) What type of ceilings are at these locations (drop, hard, other)? Please specify. Mostly drop ceilings.
6) What are the ceiling heights? Typically 10-12’
