All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Archuleta Co School District 50
IFCB Posted : Jan 10, 2023
Bid Deadline : Tuesday, Feb 14, 2023

Questions Due By : Saturday, Jan 14, 2023
Applicant Address : Pagosa Springs, CO 81147
IFCB ID : 230012538

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·         SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         SELF PROVISIONED NETWORK FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A and/or Project B.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project C.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category One:

 

Leased Wide Area Network Circuits – Two connections any delivery/technology type. Leased dark fiber bidders should bid 2 fiber strands. Lit leased fiber bidders should bid 500Mb through 1 GB. These connections will originate from the hub located at Pagosa Springs Middle School- 309 Lewis Street, Pagosa Springs, CO 81147 to the following connections:

1.       Pagosa Springs Elementary School – 141 S. 10th Street, Pagosa Springs, CO 81147

2.       Pagosa Springs High School – 800 S. 8th Street, Pagosa Springs, CO 81147

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

Self- Provisioned Network - The district will accept bids for any type of technology that can achieve their connectivity goals including fiber, wireless, purchased radio/wireless bridges, etc. These connections will originate from the hub located at Pagosa Springs Middle School- 309 Lewis Street, Pagosa Springs, CO 81147 to the following connections:

1.       Pagosa Springs Elementary School – 141 S. 10th Street, Pagosa Springs, CO 81147

2.       Pagosa Springs High School – 800 S. 8th Street, Pagosa Springs, CO 81147

 

SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

SELF PROVISIONED NETWORK FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

 

Operations and Maintenance services – Two connections, from the hub located at Pagosa Springs Middle School- 309 Lewis Street, Pagosa Springs, CO 81147 to the following connections:

1.       Pagosa Springs Elementary School – 141 S. 10th Street, Pagosa Springs, CO 81147

2.       Pagosa Springs High School – 800 S. 8th Street, Pagosa Springs, CO 81147

 

Category Two:

INTERNAL CONNECTIONS

IC Project A – WAPs & Licensing

Installation and configuration needed.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switch Licensing

16

LIC-MS225-48FP-3YR – Meraki MS225-48FP Enterprise License and Support, 3 YR

Switch Licensing

5

LIC-MS225-24P-3YR Meraki MS225-24P Enterprise License and Support, 3YR

Switch Licensing

10

LIC-MS250-48FP-3YR Meraki MS250-48FP Enterprise License and Support, 3YR

Switch Licensing

3

LIC-MS355-48X2-3YR Meraki MS355-8X2 Enterprise License

Switch Licensing

1

LIC-MS425-32-3YR Support, 3YR

Wireless Access Point Licensing

133

LIC-ENT-3YR Meraki MR Enterprise License, 3 YR

Wireless Access Points

6

Cisco Meraki MR-44 HW or equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Wireless Access Points must be compatible with existing Cisco Meraki controller.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

IC Project B – Firewall Licensing

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

LIC-MX250-SEC-3YR Meraki MX250 Advanced Security License and Support, 3YR

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A and/or Project B.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

BMIC Project C – Firewall Licensing

The district would like a manufacturer’s support contract for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

LIC-MX250-SEC-3YR Meraki MX250 Advanced Security License and Support, 3YR

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project C.  Bids for individual components of a single project will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions183.docx
ARCHULETA_C2_COVER_PAGE1.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




• How many rooms need wireless coverage? • How many open spaces? • Do you require outdoor wireless coverage? If yes, please provide a map of your campus detailing the areas needing coverage. • What is your enrollment? • What kind of cable do you have installed (5e, 6a, etc…)? • What kind of ceiling do you have (i.e. drop tile, solid surface, etc…)? • Can you share floorplans of your school(s) that identify the location of your switching closet(s) (i.e. MDF & IDF)? • What is the deadline for submitting our proposal?

Answer:

We are only requesting 6 APs. Specifications for the APs should be compatible to Cisco Meraki MR-44 HW. We do require that vendors bid APs that are compatible with our existing Meraki wireless controller. Deadlines are listed at the top of the IFCB.