All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Calera School District 48
IFCB Posted : Jan 9, 2023
Bid Deadline : Monday, Jan 16, 2023

Questions Due By : Monday, Jan 16, 2023
Applicant Address : Calera, OK 74730
IFCB ID : 230012268

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

NOTE: THIS IFCB HAS BEEN CANCELLED AND REPLACED WITH 470/IFCB # 230014206. THIS 470/IFCB INCLUDED A COMPATABILITY DQ THAT WAS NOT NEEDED. 470/IFCB 230014206 HAS BEEN ISSUED AND THE COMPATABILITY DQ HAS BEEN REMOVED. 

SERVICES SECTION

Category Two:

INTERNAL CONNECTIONS

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall service and components

1

Netgate 1537 MAX pfSense+ Security Gateway; 4-port 10 GBE Fiber SFP+NIC w/fan/TAC enterprise

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The district would like a manufacturer’s support contract for these items:

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall service and components

1

Netgate 1537 MAX pfSense+ Security Gateway; 4-port 10 GBE Fiber SFP+NIC w/fan/TAC enterprise

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions181.docx
CALERA_FIREWALL_COVER_PAGE_.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




FIREWALL: --What is your bandwidth from your ISP? --What is your anticipated bandwidth over the lifespan of this appliance? --How many staff and students do you have? --How many devices are concurrently connected? What types of devices? Are your students 1:1? --What is the current firewall make and model? --What security bundle do you currently have? --What security services do you need on the firewall? ----Content Filtering ----Application Intelligence and Control ----Intrusion Detection and Prevention ----Anti-Spyware ----Gateway Anti-Virus ----Botnet Filter ----Geo-IP Filter ----Advanced Threat Protection --How many subscription years for security services bundle? 1YR, 3YR or 5YR

Answer:

Bandwidth:5gb

Upgrading to 10gb July 1st, 10gb or higher

Staff: 116       Student: 900

Devices: Windows, Android, IOS

Staff: 116       Student: 900

Devices: Windows, Android, IOS

Type of Devices: Laptops, chromebooks, ipads

1:1-No

Currently: PFSense

Content Filtering:Securly

Security-

Security Services-

Application Intelligence and Control

Intrusion Detection and Prevention NA

Anti-SpyWare:Malwarebytes

Gateway Anti Virus-na

Botnet Filter-na

Geo IP Filter-na

Advanced Threat Protection

How many subscription years for security services bundle? 1 3 or 5

Type of Devices: Laptops, chromebooks, ipads

1:1-No

Currently: PFSense

Content Filtering:Securly

Security-

Security Services-

Application Intelligence and Control

Intrusion Detection and Prevention NA

Anti-SpyWare:Malwarebytes

Gateway Anti Virus-na

Botnet Filter-na

Geo IP Filter-na

Advanced Threat Protection

How many subscription years for security services bundle? 1 3 or 5