·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor must comply with the following legal requirements. Failure to comply with these requirements will result in the disqualification of your bid.

a)       Payment of Prevailing Wage in accordance with annual wage order

b)      Produce payment bond for the entire contractual amount of labor and materials.

c)       Produce documentation of compliance with OSHA training requirements

d)      Secure required background check for all contractors and subcontractors who will work on-site.

e)      Affirm compliance with federal work authorization (E-verify) program.

f)        Affirm compliance with statutory drug and alcohol testing requirements.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project C.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Winning vendor must comply with the following legal requirements. Failure to comply with these requirements will result in the disqualification of your bid.

a)       Payment of Prevailing Wage in accordance with annual wage order

b)      Produce payment bond for the entire contractual amount of labor and materials.

c)       Produce documentation of compliance with OSHA training requirements

d)      Secure required background check for all contractors and subcontractors who will work on-site.

e)      Affirm compliance with federal work authorization (E-verify) program.

f)        Affirm compliance with statutory drug and alcohol testing requirements.

UPDATE 1.27.23 -  There is a revised "Hallsville Tech Equipment MS Expansion" document available for download that now correctly lists all equipment being requested. Please note, the equipment listed here on this IFCB has always been correct.

Category Two:

INTERNAL CONNECTIONS.

Installation of all equipment needed for a new classroom wing to be constructed Summer 2023 through Summer 2024. Bids should include all necessary licensing. Additional specs/information and prevailing wages are available for download along with this IFCB.

Project A – Cabling, jacks and wall plates

Installation needed.

Project B – Network Equipment

Installation needed for the entire project. Switches and WAPs should include all necessary licensing.

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Wireless access points must be compatible with existing Aruba 7210 controller and existing Aruba AP-515.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor must comply with the following legal requirements. Failure to comply with these requirements will result in the disqualification of your bid.

a)       Payment of Prevailing Wage in accordance with annual wage order

b)      Produce payment bond for the entire contractual amount of labor and materials.

c)       Produce documentation of compliance with OSHA training requirements

d)      Secure required background check for all contractors and subcontractors who will work on-site.

e)      Affirm compliance with federal work authorization (E-verify) program.

f)        Affirm compliance with statutory drug and alcohol testing requirements.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The district would like a manufacturer’s support contract for these items

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project C.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

DISQUALIFICATION FACTOR BMIC: Winning vendor must comply with the following legal requirements. Failure to comply with these requirements will result in the disqualification of your bid.

a)       Payment of Prevailing Wage in accordance with annual wage order

b)      Produce payment bond for the entire contractual amount of labor and materials.

c)       Produce documentation of compliance with OSHA training requirements

d)      Secure required background check for all contractors and subcontractors who will work on-site.

e)      Affirm compliance with federal work authorization (E-verify) program.

f)        Affirm compliance with statutory drug and alcohol testing requirements.