All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.
· LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.
· LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
· LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.
· DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.
· DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
UPDATE 01.31.23 - The bid dealine has been updated to 02.28.23.
Category One:
Leased Lit Fiber – The district currently has 31 x 1 GB connections and would like to increase their bandwidth. Vendors should bid 5 GB and 10 GB. Bidders should provide references for three school districts in AR for which the service provider has done business. Bidders should indicate if their service is compatible with the districts existing AT&T ASE WAN services. Bidders should indicate if their bid includes a 24X7 automated ticketing system. Contracts should be co-termed with existing services.
These connections terminate from the hub 1498 E Emma Ave, Springdale AR 72762 to the following sites:
1. THURMAN G SMITH ELEM SCHOOL -3600 Falcon Rd, Springdale, AR 72762
2. WESTWOOD ELEMENTARY SCHOOL - 1850 McRay Ave, Springdale, AR 72762
3. WALKER ELEMENTARY SCHOOL - 1701 S 40th, Springdale, AR 72762
4. JOHN TYSON ELEMENTARY SCHOOL - 1967 Chapman, Springdale, AR 72762
5. SOUTHWEST JUNIOR HIGH SCHOOL- 1807 Princeton, Springdale, AR 72762
6. HELEN TYSON MIDDLE SCHOOL - 3304 S 40th St, Springdale, AR 72762
7. CENTRAL JUNIOR HIGH SCHOOL - 2811 W Huntsville Ave, Springdale, AR 72762
8. ELMDALE ELEMENTARY SCHOOL - 420 N West End Ave, Springdale, AR 72764
9. Early Childhood Center - 400 Quandt, Springdale, AR 72764
10. JONES ELEMENTARY SCHOOL - 900 S Powell Street, Springdale, AR 72764
11. J. O. KELLY MIDDLE SCHOOL - 1879 E Robinson Ave, Springdale, AR 72764
12. PARSON HILLS ELEM SCHOOL - 2326 Cardinal Drive, Springdale, AR 72764
13. GEORGE ELEMENTARY SCHOOL- 2878 S Powell St, Springdale, AR 72764
14. HARP ELEMENTARY SCHOOL - 2700 Butterfield Coach Rd., Springdale, AR 72764
15. BERNICE YOUNG ELEMENTARY - 301 Pippin Apple Cir, Springdale, AR 72762
16. GEORGE JUNIOR HIGH SCHOOL - 3200 S Powell Rd, Springdale, AR 72764
17. BAYYARI ELEMENTARY SCHOOL - 2199 Scottsdale Ave, Springdale, AR 72764
18. HELLSTERN MIDDLE SCHOOL - 7771 Har-Ber Ave, Springdale, AR 72762
19. HUNT ELEMENTARY SCHOOL - 3511 Silent Grove Rd, Springdale, AR 72764
20. TURNBOW ELEMENTARY SCHOOL - 3390 S. Habberton Rd, Springdale, AR 72764
21. MONITOR ELEMENTNARY SCHOOL - 3862 E Monitor Rd, Springdale, AR 72764
22. WILLIS SHAW ELEMENTARY SCHOOL - 4377 Grimsley Rd, Springdale, AR 72762
23. SONORA MIDDLE - 17051 US-412, Springdale, AR 72764
24. LAKESIDE JUNIOR HIGH SCHOOL - 3050 Hylton Rd, Springdale, AR 72764
25. SPRINGDALE SCHOOLS TECHNOLOGY CENTER - 1498 E Emma Ave, Springdale, AR 72762
26. SUPPORT SERVICES - 1612 E Emma Ave, Springdale, AR 72762
27. Springdale Public Schools Administrative Office - 804 W Johnson Ave, Springdale, AR 72765
28. PERRY PROFESSIONA DEVELOPMENT CENTER - 1457 E Robinson Road, Springdale, AR 72765
29. Linda Childers-Knapp Elementary - 2634 Oriole Street, Springdale, AR 72764
30. Har-Ber Medical - 307 S Thompson Street, Springdale, AR 72765
31. Rollins Elementary - 354 E Fletcher Ave, Springdale, AR 72762
LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.
LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.
Category 1 Network Equipment-
|
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
Modules, GBIC, transceivers |
31 |
Cisco SFP 10GB capacity to support the upgrade |
DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.
DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
| SPRINGDALE_C1_COVER_PAGE.pdf |
Answer:
Answer: We would like all of our contracts to expire around the same time for ease of billing.
Answer:
Answer: We do not need internet for this bid. This bid is strictly for our WAN connections between buildings. We will accept references from other states but would prefer local.
Answer:
The bid evaluation spreadsheets will be available upon request at a later date. We are not looking to do any SPIN changes for previously funded applications. The SFP would be to provide connectivity from the service provider but would be used in our equipment. An alternative model would be acceptable as long as it is Cisco compatible. We will set the timeline for intall once the bidding process is complete. According to the terms of e-rate it is usually a year. We would be open to longer contracts. The move to online testing with increased data, physical security resources, higher graphic content, and more streaming resources.
6) We would like LX
7) We would like work to be completed this summer before the start of the next school year.
8) Yes that would be great
9)We have several existing contracts, if a bid is won we would like all new or upgraded connections to expire at the same time.
10)yes
11) Currently we have an ASE hub and spoke topology with ATT. We would like a single connection at our office as the hub and all buildings to have a spoke. On this I am open to suggestions as long as we are not delivering 30 individual connections to the main office.
