school Achille School District 3
IFCB Posted : Oct 25, 2022
Bid Deadline : Tuesday, Dec 6, 2022

Questions Due By : Thursday, Nov 3, 2022
Applicant Address : Achille, OK 74720
IFCB ID : 230002994

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category One:

Internet Access – The district currently has 500 Mb bandwidth and would like to increase up to 1.5 GB. Terminating address for this circuit is located at 101 N. 5th Ave, Achille, OK 74720. The district is specifically requesting bids for 500 Mb through 1.5 GB bandwidth, however, will accept bids up to 5 GB.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

 

Category Two:

INTERNAL CONNECTIONS:

Installation and configuration needed for the entire project. Bids should include 5-year licensing.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

36

drops

Wireless Access Points

36

No preference

Wireless Controller

1

No preference

 

NOTE: We are requesting WAP or Controller licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

 

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The district would like a block of 8 hours per month for the support of eligible equipment.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

3

Ubiquiti Nano M2

Antennas, Connectors and Related Components

1

Ubiquiti Bullet M2

Caching Server

4

Dell PE R710

Firewall Service and Components

1

Juniper SSG140

Router

1

Cisco 2951/K9

Switches

8

Cisco WS-C3560G-48PS

Switches

4

Cisco WS-C3560G-24PS

UPS/Battery Backup

2

CyberPower OL1500RTXL2U

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions96.docx
ACHILLE_C2_COVER_PAGE_.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Hi, Wi-Fi 5, 6 or 6E for the APs ? Indoor or outdoor ? If both, please specify how many of each. What is the average length of the cable drops, or the longest drop ? Cat 5, 6 or 6A ? Color preference ? Additional patch cables and/or patch panels ? Any high ceiling installations ? Thank you

Answer:

Wi-Fi 5 is fine. All drops are indoors. The cable runs are around 50-150 ft. Cat6 cables. No color preference. Ceilings are around 10-12 feet. We don't need any additional patch cables or panels, just what's needed for the APs. 

WIRELESS ACCESS POINTS: --What is the current wireless access point network? Make and model --Are you adding to an existing wireless access point network or replacing all existing? --Are all new wireless access points going into the same building? --Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point? --If high density is needed, how many locations? --Is a scissor lift required/needed to install access points? CAT6 CABLING: --Will all requested Cat6 cabling be for wireless access points? --Is all Cat6 cabling indoor? --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling?

Answer:

What is the current wireless access point network? Make and model --Are you adding to an existing wireless access point network or replacing all existing? 

 

Currently we have Cisco APs, but we're looking to replace them all.

 

--Are all new wireless access points going into the same building? 

 

No, there are 6 buildings total.

 

--Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point? --If high density is needed, how many locations?

 

We have a Gym, a Cafeteria, and three computer labs that may have heavier traffic than the rest of the locations.

 

--Is a scissor lift required/needed to install access points? 

 

Ceilings are about 8-12 feet.

 

CAT6 CABLING: --Will all requested Cat6 cabling be for wireless access points? 

 

Yes

 

--Is all Cat6 cabling indoor? 

 

Yes

 

--What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.?

 

Walls are sheetrock

 

 --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? 

 

Drop tiles

 

--Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? 

 

Our current AP in our gym is mounted at around 10 feet up on the wall, the new one can use the same location.

 

--Are there maps/floor plans that show locations of cabling?

 

I don't have floor plans for these buildings.