All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Lathrop School District R-II
IFCB Posted : Sep 20, 2022
Bid Deadline : Wednesday, Nov 16, 2022

Questions Due By : Thursday, Sep 29, 2022
Applicant Address : Lathrop, MO 64465
IFCB ID : 230001327

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B & C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B and/or Project C.  Bids for individual components of a single project will be disqualified.

 

·        DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project D.  Bids for individual components of the project will be disqualified.

 

·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 10/19/22 - The bid deadline has been updated to 11/16/22. Internal Connections, Project A  and BMIC Project D preferred make/model have been updated from Fortinet Fortigate 200 F to Fortinet Fortigate 201 F. 


Category One:

Leased Lit Fiber – 100 Mb circuit from the High School, 102 N School Street, Lathrop MO 64456 and the Admin Office 700 East Street, Lathrop MO 64465.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category Two:

INTERNAL CONNECTIONS

Project A - Firewall

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and components

1

Fortinet Fortigate 200F – with 3 years FortiCare 24x7 3 years of CIPA/URL filtering, antivirus/malware, IPS, app control
UPDATED: Fortinet Fortigate 201F - #FG-201F-BDL-950-36
Fortigate 201F with UTP plan for filtering with 36 month subscription.

 

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing HP/Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B & C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project B – Switches

No installation or cabling drops needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

4

Aruba 6200F 48G Class4 PoE 4SFP+ 370W (JL727A)

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing HP/Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B & C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project C – WAPs

No installation or cabling drops needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

4

Aruba AP-655 Tri-radio 4x4:4 802.11ax Wifi 6 (R7J39A)

Wireless Access Points

3

Aruba AP-585 Dual Radio 4x4:4 802.11ax (R7T04A)

Antennas, Connectors and Related Components

4

Aruba AP-MNT-D Campus AP mount bracket kits (R3J18A)

Antennas, Connectors and Related Components

3

Aruba AP-270-MNT-H2 AP-270 Series Access Flush wall or ceiling mount (JW055A)

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing HP/Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B & C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B and/or Project C.  Bids for individual components of a single project will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

BMIC Project D - Firewall

The district would like a manufacturer’s support contract for these items:

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and components

1

Fortinet Fortigate 200F – with 3 years FortiCare 24x7 3 years of CIPA/URL filtering, antivirus/malware, IPS, app control.
UPDATED: Fortinet Fortigate 201F - #FG-201F-BDL-950-36
Fortigate 201F with UTP plan for filtering with 36 month subscription.

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project D.  Bids for individual components of the project will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions31.docx
LATHROP_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Is the district only requesting leases lit fiber services from the High School to Admin Building? The current 471 is showing five locations.

Answer:

Correct, just the one circuit from the HS to the Admin Office.

Is the District looking for a managed solution or managed option?

Answer:
We don’t understand the difference between the two items – managed solution and managed option. Please provide more details about both services.

For Category Two is the district looking for a managed solution or managed option?

Answer:
We don't understand the difference between managed solution and managed option. 

Is the School District looking for a managed solution their cybersecurity needs?

Answer:

We are looking to purchase a firewall with specifications provided in the IFCB.

Can you confirm if the circuit is for the Ag Shop which is in the Admin Building?

Answer:
Yes, Ag Shop is same building as Admin Building.  Circuit runs between that building and the High School.