·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

·        INTERNET ACCESS DISQUALIFICATION FACTOR:  Bids submitted for services to an incorrect address will be disqualified.

·        INTERNET ACCESS DISQUALIFICATION FACTOR:  Any and all installation charges must be identified on your bid.  If you submit a bid indication that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        INTERNET ACCESS DISQUALIFICATION FACTOR:  Bidders who are not eligible to provide OUSF support will be disqualified.  By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR:  Bids submitted for services to incorrect addresses will be disqualified.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR:  Any and all installation charges must be identified on your bid.  If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR:  Bidders who are not eligible to provide OUSF support will be disqualified.  By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR:  Vendors must bid all connections in Project A and/or Project B.  If vendors submit a bid for Project A and/or Project B and are missing any connection, we will consider your bid incomplete and disqualify your bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

CATEGORY ONE

INTERNET ACCESS

Applicant is requesting 10GB bandwidth to 1720 Opal Avenue, Clinton, OK 73601.  Please indicate on your bid if you own the entire circuit for internet access or if you have to lease a portion (the last mile) from a separate provider.  Bids should include pricing for a leased router and service level agreements.  Applicant prefers a 36 month contract. 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE:  Applicant will accept any technologies bid.  It is our intent to meet all OUSF Fair and Open Competitive Bidding Requirements.  If you are a NECA/tariffed company, bids for your tariffed rates are allowed.  If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

INTERNET ACCESS DISQUALIFICATION FACTOR:  Bids submitted for services to an incorrect address will be disqualified.

INTERNET ACCESS DISQUALIFICATION FACTOR:  Any and all installation charges must be identified on your bid.  If you submit a bid indication that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNET ACCESS DISQUALIFICATION FACTOR:  Bidders who are not eligible to provide OUSF support will be disqualified.  By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder.

LEASED LIT FIBER (LLF)

There are two separate projects for leased lit fiber, Project A (current configuration) and Project B (possible new configuration).  Applicant will only be pursuing one of these projects.  Please provide five year pricing.  All addresses are in Clinton, OK 73601.

(LLF) Project A

5 x 10GB bandwidth connections from 1001 Orient Avenue to:

1.      Nance ES – 300 South 11^th Street

2.      Southwest ES – 1903 Opal Avenue

3.      Washington ES – 601 North 13^th Street

4.      Clinton HS – 2130 West Gary Avenue

5.      Board Office – 1720 Opal Avenue

 (LLF) Project B

 5 x 10GB bandwidth connections from 1720 Opal Avenue to:

1.      Nance ES – 300 South 11^th Street

2.      Southwest ES – 1903 Opal Avenue

3.      Washington ES – 601 North 13^th Street

4.      Clinton HS – 2130 West Gary Avenue

5.      Clinton MS – 1001 Orient Avenue

LEASED LIT FIBER DISQUALIFICATION FACTOR:  Bids submitted for services to incorrect addresses will be disqualified.

LEASED LIT FIBER DISQUALIFICATION FACTOR:  Any and all installation charges must be identified on your bid.  If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR:  Bidders who are not eligible to provide OUSF support will be disqualified.  By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder.

LEASED LIT FIBER DISQUALIFICATION FACTOR:  Vendors must bid all connections in Project A and/or Project B.  If vendors submit a bid for Project A and/or Project B and are missing any connection, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO

VOLUNTARY SITE VISIT

Vendors wishing to bid on any internal connections can attend a voluntary site visit on Tuesday, September 20^th at 11AM.  Vendors will meet at Nance ES, 300 South 11^th Street, and check in with JG Stratton.

INTERNAL CONNECTIONS (IC)

(IC) Project A – Network upgrade

No installation, activation, nor initial configuration is being requested.   

NOTE:  We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT (IC) PROJECT A

All switches and WAPs must be compatible with existing Unifi Controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

(IC) Project B – Firewall licensing

Applicant is requesting one year Sonicwall Advanced Protection Service Suite for their existing NSA 6700 device. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.