All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Sealy ISD
IFCB Posted : Sep 9, 2022
Bid Deadline : Friday, Oct 21, 2022

Questions Due By : Sunday, Sep 18, 2022
Applicant Address : Sealy, TX 77474
IFCB ID : 230001045

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified.


Services and Equipment Requested :

Leased Lit Fiber – District currently has 4 x 1 GB circuits. Please include pricing for 4 x 1 GB, 4 x 2 GB and 4 x 3 GB bandwidths. Please also include pricing for leased switches. The district would prefer a 3-year contract term. Addresses:

 

Sealy JH: 939 Tiger Lane, Sealy, TX 77474 (Hub)

Sealy HS: 2372 Champion Drive, Sealy, TX 77474 (aka 1318 Kloecker Road, Sealy, TX 77474)

Sealy ES: 723 FM 2187, Sealy, TX 77474

Selman ES: 1741 Hwy 90W, Sealy, TX 77474

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified.

 

Questions Received with Applicant Answers   ( Ask Questions? )




Is Sealy ISD requesting a WAN solution or individual internet circuits. Main location was listed as (HUB.)

Answer:

WAN connectivity

Good Morning! 1. ) Would Sealy ISD be open to bids that include a longer contract term such as a 5-year or a 3-year with voluntary renewals?

Answer:
We would like to stay with the 3 year contract 

Will there be an opportunity to visit each campus to determine the general location of each MDF? If not, a rough sketch or screenshot from Google Earth would also be helpful in designing the fiber entry locations. Thanks.

Answer:

The district has decided not to allow site visits during the competitive bidding process. No maps are available.

Is Sealy ISD looking for Switched or Dedicated Ethernet? Point to Point or Hub & Spoke? If Hub & Spoke what would the higher bandwidth be for the Hub? (Hub will be providing internet to the other locations.)

Answer:

Switched is preferred, currently the 4 sites are connected using 1GB leased fiber circuits.  The configuration is three of the sites are in a ring and one site is connected with a single run.  They are routed and subnetted. 

Address locations:

2372 Championship Drive, Sealy, TX 77474 

939 Tiger Ln, Sealy, TX 77474 

1741 Hwy 90W, Sealy, TX 77474 

723 FM 2187, Sealy, TX 77474 

2372 Championship Dr., Sealy, TX 77474