All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Huntington ISD
IFCB Posted : Oct 12, 2022
Bid Deadline : Thursday, Nov 24, 2022

Questions Due By : Thursday, Oct 27, 2022
Applicant Address : Huntington, TX 75949
IFCB ID : 230002324

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·         SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         SELF PROVISIONED NETWORK FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A and/or B.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


Services and Equipment Requested :

UPDATE : 10/24/22 Category 1 - GPS coordinates are now available for download along with this IFCB.

Category One:

Internet Access – The district currently has 5 GB bandwidth and would like to increase up to 10 GB. The terminating address for this circuit is located at 908 N Main Street, Huntington TX 75949. Vendors should provide bids for 6 GB, 8 GB and 10 GB. Pricing should be based on 3- and 5-year terms. Bids should include a leased router. Bids should include service level agreements. Please indicate on your bid if you own the entire circuit for Internet Access or if you lease a portion (the last mile) from a separate provider.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

Leased Wide Area Network Circuits – Four connections any delivery/technology type. Leased dark fiber bidders should bid 6 fiber strands to each location. Lit leased fiber bidders should bid 40 GB to 100 GB. Please include 3- and 5-year terms. The connections are as follows:

1.       908 N Main Street, Huntington TX 75949

2.       952 Gibson Street, Huntington TX 75949

3.       950 Gibson Street, Huntington TX 75949

4.       408 E Lynn Street, Huntington TX 75949

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

 

Self- Provisioned Network - The district will accept bids for any type of technology that can achieve their connectivity goals including fiber, wireless, purchased radio/wireless bridges, etc. The connections are as follows:

1.       908 N Main Street, Huntington TX 75949

2.       952 Gibson Street, Huntington TX 75949

3.       950 Gibson Street, Huntington TX 75949

4.       408 E Lynn Street, Huntington TX 75949

 

SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

SELF PROVISIONED NETWORK FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

Operations and Maintenance services – Four connections,

1.       908 N Main Street, Huntington TX 75949

2.       952 Gibson Street, Huntington TX 75949

3.       950 Gibson Street, Huntington TX 75949

4.       408 E Lynn Street, Huntington TX 75949

 

 

Category Two:

VOLUNTARY SITE VISIT – PROJEC T A ONLY

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 19, 2022, or October 26, 2022. Both will begin at 9am. Vendors will meet at 908 N Main Street, Huntington TX, 75949.  Vendors will check in with Jeff Baird.

 

INTERNAL CONNECTIONS

Project A – Network Equipment

The district is increasing speed of the backbone of the network. No installation needed. Switches and WAPs should include all necessary licensing.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

6

Ruckus ICX7850-32Q-E2 with ICX7850-PREM-LIC

Switches

4

Ruckus ICX7550-48P-E2 with ICX7550-PREM-LIC

Modules, GBIC, transceivers

10

Ruckus ICX7650-2X40GQ

Modules, GBIC, transceivers

12

Ruckus E100G-QSFP-P-0101

Modules, GBIC, transceivers

12

Ruckus E100G-QSFP-4SFP-P-0101

Wireless Access Points

25

Ruckus 901-R760-US00 with CLD-BNDL-SZWA-EDU5 licensing

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing Ruckus equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project B – WAP licensing for existing equipment

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

223

Ruckus CLD-BNDL-SZWA-EDU5

SZ AP Management License for SZ144/vSZ

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A and/or B.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions72.docx
HUNTINGTON_C2_COVER_PAGE_.pdf
HES_GPS_Data.jpg
HISD_MDF_GPS_Data.jpg
HIS_GPS_Data.jpg
HHS_GPS_Data.jpg

Questions Received with Applicant Answers   ( Ask Questions? )




-According to the district's Form 471, the district's WAN contract does not expire until 2025. Is the district looking to select a new provider for a contract with this RFP?

Answer:
We are requesting cost effective bids for the services listed

For the leased lit fiber WAN request, does each site have (or will they have at the time of turn up) a free SFP port for the WAN connection?

Answer:

Yes 

Category One Services Question 1 Regarding the physical addresses for WAN service requests, could GPS coordinates please be provided for the desired demarc location at each of the following addresses: • 908 N Main Street, Huntington TX 75949 • 952 Gibson Street, Huntington TX 75949 • 950 Gibson Street, Huntington TX 75949 • 408 E Lynn Street, Huntington TX 75949 Question 2 Regarding Lit WAN services of 40G to 100G, what is the expected client handoff type at each location? Example 40G Client Handoff Types: 40GBase-SR4, 40GBase-LR4, 40GBase-CSR4, 40GBase-LR4L, or 40GBase-ER4 Example 100G Client Handoff Types: 100G SR10, 100G LR10, 100G SR4, or 100G LR4

Answer:

Jpegs have been added as attachments to the IFCB for the GPS locations.

QSFP-LR4-40G

QSFP28-LR4-100G

We show fiber going into 908 N. 5th St. (Middle School) today. Is the district requesting internet at 908 N. Main St. (Library) as well?

Answer:

We have no external fiber going to 908 N 5th St.

The fiber is going to 908 N Main St. To the Technology office.