All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Holden R-3 School District
IFCB Posted : Oct 3, 2022
Bid Deadline : Monday, Nov 14, 2022

Questions Due By : Saturday, Oct 15, 2022
Applicant Address : Holden, MO 64040
IFCB ID : 230001745

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C and/or Project D.  Bids for individual components of a single project will be disqualified.

 


Services and Equipment Requested :

UPDATE 10/17/2022 - THE BID DEADLINE HAS BEEN UPDATED TO 11/14/2022.

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 10th, 2022, or October 14th, 2022. Both will begin at 8:30am. Vendors will meet at Holden High School, 1901 S. Main Street, Holden, MO 64040. Vendors will check in with Emily Brockhaus.

 

INTERNAL CONNECTIONS

The district is looking to update equipment that is nearing end of life.

 

Project A – Cabling

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

4,000 FT

2 x 2,000 feet of Beldon

 

Project B – Switches

Installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

10

HP/Aruba 48 port

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches must be compatible with existing HP networking gear.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project C – UPS

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

7

APC Symmetra SC 450 3000VA

 

 

Project D – WAPs

No installation needed. Bids should include 5-year licensing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

140

No Preference

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C and/or Project D.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions52.docx
HOLDEN_C2_COVER_PAGE1.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are you wanting layer 3 or layer 2 for the switches? And then 740W PoE or 370W?

Answer:

Layer 3 switches. 

 

370W

For the access points, do you need any high density APs? Is there any solid surface mounting, or is it all t-bar? Do you want cloud management?

Answer:

*Yes, we would need some high-density APs

*Some solid surface mounting but most is from drop ceilings (t)

*yes, we want cloud management included

Project B – Switches Questions: 1. Do you have a specific Switch model you are hoping for? 2. Do the switches require POE (Power over Ethernet)? If so, how many watts / port? 3. Do the switches require advanced IP services? 4. How many years of maintenance/support do you require? Project C – UPS Questions: 1. How many years of maintenance/support do you require? Project D – WAPs Questions: 1. Do you require any outdoor Access Points? a. If so, omni or directional / patch antennas? b. Any special mounting requirements; i.e. Pole mounts 2. Which would you like quoted: WiFi 6 or WiFi 6E 3. How many years of maintenance/support do you require?

Answer:

Switch questions:

1- HP switches, no specific model

2- yes, require POE. All parts (current switches have 89 W idle power and 556 W max *or* 100-127/ 200-240 vac)

3- Yes advanced IP services

4- 5 years for licensing (industry standard)

 

UPs

Again, 5 years for licensing (industry standard), but we don’t expect licensing to be required for UPS devices.

 

WAP

1. 4. (multiple pressboxes and behind HS)

    a. directional to make bridge to get signal to each location

    b. pole mounts

2. wifi 6 is sufficient

3. 5 years for licensing (or industry standard)

could you specify type of cabling - UTP, TP, speeds and feeds required?

Answer:

UTP- cat 6+ cable (unshielded twisted pair)

We currently have Belden 2413 Di5U1000 cat 6 cable