All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Monticello School District
IFCB Posted : Sep 28, 2022
Bid Deadline : Wednesday, Nov 9, 2022

Questions Due By : Wednesday, Oct 12, 2022
Applicant Address : Monticello, AR 71655
IFCB ID : 230001582

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A and/or Project B.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.




Services and Equipment Requested :

UPDATE 09/30/22 - IC Project A has been updated to include installation. 
UPDATE 9/28/22 - An additional disqualification factor has been added to internal connections.

Category One:

Leased Lit Fiber – 100 Mbps connection from the Elementary School, 935 Scogin Drive, Monticello AR 71655 to the Administration Building, 175 Henley Drive, Monticello AR 71655.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 4th, 2022 and October 11th, 2022 both will begin at 11:00am. Vendors will meet at 1037 Scogin Drive, Monticello, AR 71655. Vendors will check in with Michael Reed.

 

INTERNAL CONNECTIONS

Project A – Cabling

No installation needed. Installation needed

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

150

CAT 6 drops

Cabling

4

48 port CAT 6 patch panels

 

 

Project B – Switches

No installation needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switch

3

Aruba 2930 8 port

Switch

7

Aruba 2930 48 port

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing Aruba 2930F-8 equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A and/or Project B.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.



There is an additional document associated with this IFCB. Please click the buttons to download the document.

2023_C2_Bidding_Instructions42.docx
MONTICELLO_C2_COVER_PAGE1.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are you going to be installing all of the cabling? Are you just wanting bulk cable?

Answer:
Thank you for asking, we do need installation services for the requested drops. The IFCB has been updated to indicate the install services are needed.

Hi, regarding the project A: just cat6 or cat6A or 6E ? any color preference ? plenum ? outdoor rated ? patch cords, what length ? is this a new installation or replacement ? what would be the average drop length ? Thank you

Answer:

Cat6 replacing existing cat5e. Plenum. Will be installed above ceiling tiles and insulation.  There are three main hallways and I measured each and took the average of the longest lines coming up with 267 feet (average).

Will these switches need PoE or Non-PoE?

Answer:
Yes, they need to be PoE.

For Bid IFCB ID : 230001582, Could I be provided with Part# needed here for Switches Aruba 2930 8 port and Aruba 2930 48 port to bid successfully with the appropriate solutions?

Answer:

Switch models number:

Aruba 2930F 48-port PoE Switch - JL262A

Aruba 2930F 8-port PoE Switch - JL258A