·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

UPDATE 12/3/21 -THE BID DEADLINE HAS BEEN EXTENDED TO 12/10/21. THE DISTRICT WILL NOW CONDUCT THE BID OPENING ON 12/16/21 AT 10AM. 


Category One:

Internet Access – The district currently has 5GB bandwidth and would like to increase up to 25GB. Please provide bids for 5GB, 10GB, 15GB, 20GB and 25GB. Terminating address is 14705 Woodforest Boulevard, Houston TX 77015. Bids should include a leased router. Pricing should be based on a 3 or 5 year contract.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber – The District currently has 25 connections at 10 GB. Bids should include leased switches. Bids should include pricing for a 5-year term; includer a longer-term option if available. Contract cannot exceed a maximum of 10 years.

Connections from Admin Building, 14705 Woodforest Boulevard, Houston TX 77015 to the following connections:

1.      Cimarron ES - 816 Cimarron Houston, TX 77015

2.      Cloverleaf ES - 1035 Frankie Houston, TX 77015

3.      Cobb Sixth Grade Campus - 6722 Uvalde Houston, TX 77049

4.      Cunningham MS - 14110 Wallisville Rd. Houston, TX 77049

5.      Galena Park ES - 401 N. Main Galena Park, TX 77547

6.      Galena Park HS - 1000 Keene Galena Park, TX 77547

7.      Galena Park MS - 400 Keene Galena Park, TX 77547

8.      Green Valley ES - 13350 Woodforest Blvd. Houston, TX 77015

9.      Harvard ES - 15150 Wallisville Rd. Houston, TX 77049

10.   Jacinto City ES - 10910 Wiggins Houston, TX 77029

11.   MacArthur ES - 1801 N. Main Galena Park, TX 77547

12.   Normandy Crossing ES - 12500 Normandy Crossing Houston, TX 77015

13.   North Shore ES -14310 Duncannon Houston, TX 77015

14.   North Shore MS - 120 Castlegory Houston, TX 77015

15.   North Shore SH 9th Grade - 13501 Holly Park Houston, TX 77015

16.   North Shore Senior HS - 353 Castlegory Houston, TX 77049

17.   Purple Sage ES - 6500 Purple Sage Houston, TX 77049

18.   Pyburn ES - 12302 Coulson Houston, TX 77015

19.   Sam Houston ES - 4101 E. Sam Houston Pkwy N. Houston, TX 77015

20.   Tice Elementary - 14120 Wallisville Rd. Houston, TX 77049

21.   Williamson ES - 6720 New Forest Pkwy. Houston, TX 77049

22.   Woodland Acres ES - 12936 Sarahs Lane Houston, TX 77015

23.   Woodland Acres MS - 12947 Myrtle Ln. Houston, TX 77015

24.   Joyce Zotz Education Center - 13801 Holly Park Houston, TX 77015

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on C2 can attend a voluntary site visit either November 1^st, 2021 or November 2^nd, 2021. Vendors will meet at 14705 Woodforest Boulevard, Houston, TX 77015. Vendors should RSVP to Rhale Kelley at  rkelley@galenaparkisd.com to set up a time for a site visit November 1^st, 2021 or November 2^nd, 2021. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

INTERNAL CONNECTIONS

The district is expanding coverage of existing wireless system and replacement of access points that are end-of-life. Expansion will require installation of a data drop and physical mounting of 45 access points in classrooms with 8-10 ft ceilings. Replacement of end-of-life access points will be handled by the district. All AP and controller programming will be handled by the district. Bids must include licenses for 112 access points for a 5 year term.

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

All wireless access points must be compatible with existing Cisco 9800-80 wireless controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.