Preston School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 25, 2021

Bid Deadline : Monday, Dec 6, 2021

Questions Due By : Wednesday, Nov 3, 2021

Applicant Address : Preston, OK 74456

IFCB ID : 220002495

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 11/08/2021 - Bid deadline updated to 12/06/2021.

Category Two:

INTERNAL CONNECTIONS

Network revamp, replacing Extreme switches and Aerohive POE APs that are end of life.

Installation and configuration needed for switches and wireless access points.

Type of Equipment	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Firewall	1	TP-Link or Ubiquiti
Router	1	TP-Link or Ubiquiti
Switches	20	TP-Link or Ubiquiti 48 Port POE Managed
Modules GBIC, Transceivers	20	TP-Link or Ubiquiti GBIC/SFP compatible with switches
UPS/Battery Backup	3	No Preference
Wireless Access Points	60	TP-Link or Ubiquiti
Wireless Controller	3	TP-Link or Ubiquiti

NOTE: We are requesting wireless access point and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The District would like a manufacturer’s support contract for these items:

Type of Equipment	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Firewall	1	TP-Link or Ubiquiti
Router	1	TP-Link or Ubiquiti
Switches	20	TP-Link or Ubiquiti 48 Port POE Managed
Modules GBIC, Transceivers	20	TP-Link or Ubiquiti GBIC/SFP compatible with switches
UPS/Battery Backup	3	No Preference
Wireless Access Points	60	TP-Link or Ubiquiti
Wireless Controller	3	TP-Link or Ubiquiti

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

PRESTON_C2_COVER_PAGE2.pdf
2022_C2_Bidding_Instructions60.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Good morning, are you looking for the cheapest option or a mix of price and quality ? How many ports do you want for the firewall and router ? Do you want multimode or single mode fiber transceivers ? fiber or copper transceivers ? 1Gbps or 10Gbps transceivers ? The UPS should be a rack mount or tower ? What power capacity should the UPS have ? Thank you

Answer:

Good morning, are you looking for the cheapest option or a mix of price and quality ? I honestly don't know how to answer this question
How many ports do you want for the firewall and router? 12
Do you want multimode or single mode fiber transceivers ? multimode
fiber or copper transceivers ? fiber if available
1Gbps or 10Gbps transceivers ? 10Gbps if available
The UPS should be a rack mount or tower ? Rack mounted
What power capacity should the UPS have? Minimum of 1500

For the Modules, do you need single mode or multi-mode?

Answer:

1. Do you want multimode or single mode fiber transceivers ? multimode

Firewall = Do you have a Ubiquiti model number you are interested in?

Answer:

1. Firewall = Do you have a Ubiquiti model number you are interested in? Firewall should be able to handle our 1G internet.

Good morning, the Ubiquiti Dream Machine Pro has both, routing and firewall capabilities. In this case, do you still need the router, or one Dream Machine Pro will be enough ? You mentioned 12 ports fort he firewall, there are no Ubiquiti 12 port firewalls; they make up to 10 ports, is that enough and will you still need a 12 port router in this case ? Thank you

Answer:

The Dream Machine would be an acceptable solution.

Is it mandatory for the firewall and the router to be rack mounted ?

Answer:

All network equipment should be rack mountable.

Good morning, would you like network cards and warranty extensions for the UPS ? Thank you

Answer:

No network cards or extended warranty required.

Good morning, what are the model numbers of current Extreme and Aerohive ? What capabilities do you require from the router (internetwork routing protocols or just VPN for example ?) How many 10gig interfaces do you require on the firewall and Router ? Do you require full POE switches ?

Answer:

What are the model numbers of current Extreme and Aerohive ? Extreme: Summit x440-48p/24p, x460-g2-48p-10ge4

Aerohive AP230 and AP121.

Plan to replace all.

What capabilities do you require from the router (internetwork routing protocols or just VPN for example ?) Full capabilities to include VPN

How many 10gig interfaces do you require on the firewall and Router ? 4 minimum up to 8

Do you require full POE switches ? Yes

FIREWALL: Sizing --What is your bandwidth from your ISP? --What is your anticipated bandwidth over the lifespan of this appliance? --Are you going to inspect East/West traffic (internal)? If yes, what is your internal bandwidth? --Are you connected to multiple ISPs? --How many staff and students do you have? --What is your anticipated growth in staff and students over the lifespan of this appliance? --How many devices are concurrently connected? What types of devices? Are your students 1:1? --What is your anticipated device growth over the lifespan of this appliance? Architecture --What is the current firewall make and model? --What security bundle do you currently have? Function --What security services do you need on the firewall? ----Content Filtering ----Application Intelligence and Control ----Intrusion Detection and Prevention ----Anti-Spyware ----Gateway Anti-Virus ----Botnet Filter ----Geo-IP Filter ----Advanced Threat Protection --Are you planning to implement DPI-SSL? --How many subscription years for security services bundle? 1YR, 3YR or 5YR WIRELESS ACCESS POINTS: --What is the current wireless access point network? Make and model --Are you adding to an existing wireless access point network or replacing all existing? --Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point? --Do you need Cat6 network cabling for new wireless access points? --If cabling is needed, is a scissor lift required? SWITCHES: --Are you replacing existing switches or adding to existing switch network? --Are these going into the same network closet/rack? --If going into multiple closets, how many switches in each rack? --Do you need stacking? --Is there any need for copper or fiber SFP/SFP+ modules/transceivers? --If so, what type - Copper, Multi-mode Fiber or Single-mode Fiber? --If so, what speed - 1G or 10G? CAT6 CABLING IF NEEDED FOR WAP’s: --Will all requested Cat6 cabling be for wireless access points? --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling?

Answer:

FIREWALL: Sizing --What is your bandwidth from your ISP? 1GB

--What is your anticipated bandwidth over the lifespan of this appliance? 5GB

--Are you going to inspect East/West traffic (internal)? If yes, what is your internal bandwidth? No

--Are you connected to multiple ISPs? No

--How many staff and students do you have? Approx 600 students PK-12, 50 Staff

--What is your anticipated growth in staff and students over the lifespan of this appliance? Less than 10%

--How many devices are concurrently connected? Potentially up to 500. BYOD

What types of devices? Are your students 1:1. BYOD, Mac, PC, tablets, phones, Chromebooks

--What is your anticipated device growth over the lifespan of this appliance? 20%

Architecture --What is the current firewall make and model? FortiGate 100E

--What security bundle do you currently have? I don’t have this information readily avail but also don’t feel comfortable listing it publicly.

Function --What security services do you need on the firewall?

----Content Filtering Yes

----Application Intelligence and Control Yes

----Intrusion Detection and Prevention Yes

----Anti-Spyware ----Gateway Anti-Virus Yes

----Botnet Filter Yes

----Geo-IP Filter Yes

----Advanced Threat Protection Yes

--Are you planning to implement DPI-SSL? Potentially

--How many subscription years for security services bundle? 1YR

WIRELESS ACCESS POINTS: --What is the current wireless access point network? Aerohive
Make and model --Are you adding to an existing wireless access point network or replacing all existing? AP230 and AP121. Plan to replace all

--Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point? No

--Do you need Cat6 network cabling for new wireless access points? --If cabling is needed, is a scissor lift required? No

SWITCHES: --Are you replacing existing switches or adding to existing switch network? Replacement

--Are these going into the same network closet/rack?

--If going into multiple closets, how many switches in each rack?

--Do you need stacking?

--Is there any need for copper or fiber SFP/SFP+ modules/transceivers? Fiber

--If so, what type - Copper, Multi-mode Fiber or Single-mode Fiber? Yes multimode fiber

--If so, what speed - 1G or 10G? 10G if available

CAT6 CABLING IF NEEDED FOR WAP’s: --Will all requested Cat6 cabling be for wireless access points? --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling? No cabling requested

Question deadline has been reached.