school Sheridan School District
IFCB Posted : Oct 22, 2021
Bid Deadline : Thursday, Dec 2, 2021

Questions Due By : Sunday, Oct 31, 2021
Applicant Address : Sheridan, AR 72150
IFCB ID : 220002420

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS - PROJECT B AND PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

UPDATED: 11/04/21-  The bid deadline has been updated to 12/02/2021.
UPDATED: 11/03/21 - Vendor walkthrough questions have been uploaded to the IFCB. The bid deadline has been updated to 12/1/2021.

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on C2 can attend a voluntary site visit either October 27th, 20201 or October 29th, 2021.  Vendors should RSVP to Bo Carter at bocarter@sheridanschools.org OR Michael Arnold at michaelarnold@sheridanschools.org to set up a time for a site visit on October 27th, 2021 or October 29th, 2021. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS

Project A – Fiber

Installation needed for Project A.  A map detailing the footage and number of runs needed for Sheridan Intermediate School is available for download with this IFCB.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Approximately 800 Feet

Cabling to Sheridan Intermediate School

 

Project B - Switches

Installation and licensing required for Project B.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switch Licensing

150

Aruba Central Management Licenses

Switches

25

Aruba – JL558

Modules, GBIC, Transceivers

30

Aruba - J9281D

Modules, GBIC, Transceivers

15

Aruba – J9151D

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All switches must be compatible with existing Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS - PROJECT B AND PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project C – Wireless Access Points

Installation and licensing required for Project C.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

20

AP515

Wireless Access Points

10

AP514 w/ Antennas

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All wireless access points must be compatible with existing Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS - PROJECT B AND PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions58.pdf
SHERIDAN_C2_COVER_PAGE.pdf
Fiber_Map.pdf
SIS_Fiber_Project_Erate_bid_2021.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Is the 24-Strand Fiber from the High School MDF to the Intermediate School MDF and from SES MDF to Intermediate School MDF already in place? If so: Is the existing 24-Strand Fiber an Outdoor Rated Single Mode Fiber? What ends "termination style" fiber connector is in place? Will you need Fiber Shelves (assuming a rack is in place at each IDF)? Assuming the 800' of cable on the RFP is for Intermediate MDF to IDF 1 (50') + 2 (210'), 3 (300'), & 4 (200') respectively? Should the Fiber be "single mode or multimode" from MDF to IDF? If "multimode" Do you have a network switch in place quipped with a GBIC? If so what make and model. What types "style" of connectors will you need? Will Innerduct be required? Will Fiber Patch Cords be required, if so -- what length would you prefer and how many? Will a lift be required? If so, does the school have one for our use or would we need to rent one? We assume this work is all indoor with no boring or trenching required?

Answer:

Is the 24-Strand Fiber from the High School MDF to the Intermediate School MDF and from SES MDF to Intermediate School MDF already in place? If so: Is the existing 24-Strand Fiber an Outdoor Rated Single Mode Fiber?    Those two runs are already in place and not part of this project.

 

What ends "termination style" fiber connector is in place? Will you need Fiber Shelves (assuming a rack is in place at each IDF)?  See walkthrough notes.

 

Assuming the 800' of cable on the RFP is for Intermediate MDF to IDF 1 (50') + 2 (210'), 3 (300'), & 4 (200') respectively?  800ft is including extra footage.  The other measures were measured and approximately 10' was added.

 

Should the Fiber be "single mode or multimode" from MDF to IDF?  See walkthrough notes.

If "multimode" Do you have a network switch in place quipped with a GBIC?  Optics and network equipment will be provided.

 

Will Innerduct be required?  See walkthrough notes

 

Will Fiber Patch Cords be required, if so -- what length would you prefer and how many?   See walkthrough notes

 

Will a lift be required?   We don't feel a lift is necessary 

If so, does the school have one for our use or would we need to rent one?   Yes.

 

We assume this work is all indoor with no boring or trenching required?  Yes, all indoors