school Gilmer ISD
IFCB Posted : Oct 22, 2021
Bid Deadline : Friday, Dec 3, 2021

Questions Due By : Sunday, Oct 31, 2021
Applicant Address : Gilmer, TX 75644
IFCB ID : 220002365

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·        DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

Category Two:

 

INTERNAL CONNECTIONS

District wants to replace older access points that can only handle limited numbers of devices with more robust equipment. District is interested in technical knowledge transfer on best practices and troubleshooting. Bids should include 5-year licensing for access points. District would like installation and activation for exchanging out old access points and ensuring connectivity of new access points included in bids as a separate listed cost.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

10

Drops

Wireless Access Points

132

Extreme AP510C or AP250

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Wireless access points need to be compatible with existing Extreme Cloud IQ software.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The District would like a manufacturer’s support contract for these items. Bids should identify if Cloud Management is an option and if so at what cost:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

132

Extreme AP510C or AP250

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions56.pdf
Gilmer_C2_COVER_PAGE.pdf

You need to login / register to upload bid.

Questions Received with Applicant Answers   ( Ask Questions? )




Would you consider a different brand Access Point with a central management portal?

Answer:

We are keeping some of our existing equipment so we do need wireless access points to be compatible with existing Extreme Cloud IQ software.

Wireless Access Points: Question 1 : Are you looking for an indoor or outdoor AP? Question 2 : Are you deploying a 1:1 or BYOD initiative? Question 3 : Wave 1 of Wave 2? Question 4 : Are the APs replacing or adding to? Question 5: Current make/model of existing APs? Question 6: How many years of support licensing do you need to be quoted? Question 7 : Do you have an existing wireless controller? Question 8: If none, would you prefer centralized management (cloud/on-premise) of all the APs or a wireless controller per site/entity Question 9: What is your preferred manufacturer? Cabling Question 1: Are you looking for new cable runs and/or replace older category rated cables from an MDF/IDF network closet to another location or are you looking for just patch cables? Question 2: Length per cable run?

Answer:

Wireless Access Points: Question 1 : Are you looking for an indoor or outdoor AP?

indoor

Question 2 : Are you deploying a 1:1 or BYOD initiative?

Deployed at the start of this past school year

Question 3 : Wave 1 of Wave 2?

I do not know what you are asking

 

 

Question 4 : Are the APs replacing or adding to?

Replacing

 

Question 5: Current make/model of existing APs?

Aerohive AP121

Question 6: How many years of support licensing do you need to be quoted?

5 Years

Question 7 : Do you have an existing wireless controller?

Hivemanager

Question 8: If none, would you prefer centralized management (cloud/on-premise) of all the APs or a wireless controller per site/entity

Cloud preferred

Question 9: What is your preferred manufacturer?

Extreme 

Cabling Question 1: Are you looking for new cable runs and/or replace older category rated cables from an MDF/IDF network closet to another location or are you looking for just patch cables? Question 2: Length per cable run?

Replacing existing APs