school Santa Fe ISD
IFCB Posted : Oct 20, 2021
Bid Deadline : Wednesday, Dec 1, 2021

Questions Due By : Friday, Oct 29, 2021
Applicant Address : Santa Fe, TX 77510
IFCB ID : 220002281

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.


Services and Equipment Requested :

Category One:

Internet Access - District currently has 1.5 GB bandwidth and would like bids for 1.5 GB service for a three year term. Please include a leased router in bids. Terminating address is 4133 Warpath Ave, Santa Fe, TX 77510.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two: 

MIBS:

The District would like MIBS service for district owned equipment:

 

Type of Equipment

Quantity Vendor Should Bid

 Make/Model

Firewall Service and Components

2

Palo Alto PA-5220

Switches

140

Aruba 3810M-48 port

Switches

43

Aruba 3810M-24 port

Switches

1

Aruba 2530-8 port

Switches

8

Aruba 5406R

Switches

4

Meraki Switch, MS220-8P

Switches

9

Meraki Switch, MS250-24P

Switches

5

Meraki Switch, MS250-48P

Switches

15

Meraki Switch, MS320-24P

Wireless Access Points

190

Meraki MR42

Wireless Access Points

218

Meraki MR46

Wireless Access Points

89

Meraki MR 52

Wireless Access Points

11

Meraki MR 74

Wireless Access Points

8

Meraki MR76

 

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions55.pdf
Santa_Fe_C2_COVER_PAGE.pdf

You need to login / register to upload bid.

Questions Received with Applicant Answers   ( Ask Questions? )




Good morning, regarding the MIBS, the installed equipment belongs to the school, or is it owned by a third party ? Do you require blocks of hours per month ? for how long in terms of years ? Do you require remote only, or physically on site too ? Could you please provide the specific list of services that you would like to be priced ? Thank you

Answer:

Question = Good morning, regarding the MIBS, the installed equipment belongs to the school, or is it owned by a third party ?

Answer =  all equipment belongs to the school.

 Question = Do you require blocks of hours per month ?

Answer = no block of hours required.

Question = For how long in terms of years ?

Answer = we evaluate the needs each year.

Question = Do you require remote only, or physically on site too ?

Answer = We require both. Always start off with Remote Support and escalate to onsite if needed.

Question = Could you please provide the specific list of services that you would like to be priced ? Thank you

Answer =

  • Network Health Monitoring of all covered items.
  • 24x7 monitoring and alerts
  • Performance tuning as required
  • Remote engineering support as needed
  • Incident Management and Ticketing
  • Corrective and Preventive remote maintenance
  • Fault Detection and Resolution
  • Onsite support as required for included monitored element SLA’s
  • Moves/Adds/Changes to Network Devices with SFISD Approvals
  • Normal System Software Upgrades with SFISD Approvals
  • Troubleshooting and Provide remediations for performance/availability of networking components.

Dear CRW, I would like to have these two questions answer: 1. May we bid, only, in the category 1, internet access? 2. If the answer is YES, do we have to fill up the category 2 cover page? Thank you, Onaldo Rivas

Answer:
1. Yes
2. No