school St Joseph School District
IFCB Posted : Oct 19, 2021
Bid Deadline : Tuesday, Dec 7, 2021

Questions Due By : Wednesday, Nov 3, 2021
Applicant Address : Saint Joseph, MO 64501
IFCB ID : 220002195

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders are required to be bonded for five percent (5%) of the proposed amount of the project.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 11/09/21: The bid deadline has been updated to 12/07/21.

Category Two:

MANDATORY SITE VISIT – PROJECT A ONLY

Vendors wishing to submit bids for Category Two Project A must attend one of two mandatory site visits. The site visits will be held on October 26th, 2021 and November 2nd, 2021. Both will begin at 8:00am. Vendors will meet at Troester Media Center, 3401 Renick, St. Joseph, MO 64507. Vendors will check in with Jacob Kelly and Justin Hager. Bids from vendors who did not attend either of the site visits will be disqualified.

 

INTERNAL CONNECTIONS

PROJECT A – Cabling and Racks

For this project we want to re-cable four middle schools, except for camera cabling and miscellaneous cabling that has been recently added/replaced. This would require running multiple cables to each room for AP, wall ports, phones, etc. In addition, cables would be run to each of our managed printers/copiers in each building.  We use specific colors for different cable uses. Old cabling needs to be removed, except for camera cabling and other miscellaneous cabling that has been recently added/replaced. Any old wall ports not replaced for reuse need to capped. Number of drops and amount of cabling needed is an estimate. Work must be done as to not disrupt teaching and learning, so work may need to be done on nights and /or weekends to avoid teachers and students losing access during the school day. Proposals should describe how work will be done to avoid educational disruption.  Maps are available for download along with Prevailing Wage information.

 

Bids should include installation of all items under the cabling category, including capping of any old, unused network drops/ports. All cables installed must be certified. Installation of rack is needed. Re-installation/plugging in of wireless access points.

 

All cabinets must have locking, removable, reversible front and rear doors. Locking, removable side panels keyed alike with doors. Preinstalled casters and leveling feet; Rolls through standard 7 ft doorway, 42U tall.

 

Wall cabinet racks must have rear hinge for easy back-door access, locking cabinet vented at sides, front, top and bottom. 26U tall, 24in (min) depth.

 

Approximate cabling drop counts for each Middle School are as follows:

·         Bode Middle School: APs – 40; Phones – 54; Other data drops - 200

·         Robidoux Middle School: Aps- 33; Phones – 47; Other -195

·         Spring Garden Middle School: APs – 40; Phones – 54; Other data drops – 191

·         Truman Middle School: APs – 45; Phones – 60; Other data drops - 220

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

450,000 ft

CAT 6 A Plenum network drops. 300 drops/5 cables per drop/ approximately 450,000 feet.  (Phones – Orange; Data – Blue; AP’s – Green)

This should include all patch panels, ends, jacks and patch cables at the switch end that are 1 ft in length matching the color of the wire ran. Keystones and patch jacks must match color.

Racks

8

SR42UBMD 36” (927 mm) depth (with mounting depth increments from 4 to 31”) and standard 24” (600mm) width

Racks

16

SRFAN3U (cooling fans, one front, one back per rack)

Racks

3

SR42UBSD 32” (825mm) depth (with mounting depth increments of 4 to 27”) and standard 24” (600mm) width

Racks

6

SRFAN3U (cooling fans, one front, one back per rack)

Racks

6

SRW26USDP

Racks

6

SRFANWM (fans for cooling)

UPS/ Battery Backup

8

PDUV15 – power strip for the rear of rack

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

PROJECT B – Wireless Controllers and Switches

No installation needed for Project B. Switches must include licensing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Extreme – x695 Core switch X695-48Y-8C

Switches

2

Extreme XN-ACPWR-750W-F

Switches

6

Extreme XN-FAN-001-F

Wireless Controller

2

Aruba 7220

Wireless Controller

1

Aruba 7205

 

NOTE: We are requesting wireless controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches must be compatible with existing Extreme wired networking products.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders are required to be bonded for five percent (5%) of the proposed amount of the project.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS (BMIC):

BMIC PROJECT C -

The district would like a manufacturer’s support contract for these items:

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Extreme 97004-X695-48Y-8C

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

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Questions Received with Applicant Answers   ( Ask Questions? )




Is any of the cabling outdoor? If so, is conduit in place -- is boring, trenching, or aerial work required?

Answer:

No, none of the cabling is outdoors.

In the RFP under internal connections (page 2) there are cable totals for each school. When added up the total number of cables is 1,179. However, in the lower right hand corner of page 2 it states that there are 300 drops of 5 cables each for a total of 1,500. Which cable amount should we bid for?

Answer:
I would suggest bidding for 1500 to cover any additional drops that may be needed at any locations.