school Henryetta Public Schools
IFCB Posted : Oct 19, 2021
Bid Deadline : Wednesday, Dec 1, 2021

Questions Due By : Wednesday, Nov 3, 2021
Applicant Address : Henryetta, OK 74437
IFCB ID : 220002184

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·        LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·        LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·        SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·        DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.



Services and Equipment Requested :

UPDATE 11.03.21 - The bid deadline has been updated to 12.1.21

MANDATORY SITE VISIT

Vendors wishing to submit bids for leased WAN, Self-Provisioned Network or Category Two project must attend one of two mandatory site visits. The site visits will be held on October 26th, 2021, and November 2nd, 2021. Both will begin at 10am. Vendors will meet at Board of Education Offices 1800 Troy Aikman Dr., Henryetta, OK, 74437. Site visit contact person is Randy Witham. Bids from vendors who did not attend either of the site visits will be disqualified.

 

Category One:

 

Leased Wide Area Network Circuits2 connections any delivery/technology type. Leased dark fiber bidders should bid one pair of fiber strands. Lit leased fiber bidders should bid 10 GB. Both connections will be from Henryetta High School at 1800 Troy Aikman Drive, Henryetta, OK 74437 to:

1.      Henryetta Elementary School – 1700 West Division, Henryetta, OK 74437

2.      Henryetta Early Childhood Center – 1500 West Gentry, Henryetta, OK 74437

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

Self-Provisioned Networks: the applicant will accept bids for any type of technology that can achieve our connectivity goals (fiber, wireless, etc.). 2 connections. Both connections will be from Henryetta High School at 1800 Troy Aikman Drive, Henryetta, OK 74437 to:

1.      Henryetta Elementary School – 1700 West Division, Henryetta, OK 74437

2.      Henryetta Early Childhood Center – 1500 West Gentry, Henryetta, OK 74437


SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

 

Category Two:

 

INTERNAL CONNECTIONS

 

District is requesting the below equipment.  Bids should include installation and configuration for all switches and SFPs.  Bids should also include installation of all cabling, patch panels and UPS/Battery Backups. 

 

Type of Equipment

Quantity Vendor Should Bid

 Make/Model (must have in order to bid out)

Antennas, Connectors and Related Components

6

Cat6 Patch Panels

Cabling

132

Cat6 or better cable drops

Cabling

264

Cat6 or better patch cables

Switches

4

Ubiquiti, Unifi Switch Por 48p 600w PoE 4 x 10G Uplink

Modules, GBIC, Transceivers

8

10G

UPS/Battery Backup

5

1500VA 2U Rack Mountable 120V

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

 

The District would like a manufacturer’s support contract for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

4

Ubiquiti, Unifi Switch Pro 48p 600w PoE 4x 10G Uplink

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions52.pdf
Henryetta_C2_COVER_PAGE1.pdf

You need to login / register to upload bid.

Questions Received with Applicant Answers   ( Ask Questions? )




What type of network does the district currently have in place? Is the district open to other contract terms if it shows the lowest TCO? (5, year and 10 year) Are you looking for 10 GB of BW for CAT one LIT Fiber at each edge site and 30 GB to the hub?

Answer:

Unifi network currently in place. Looking for single mode 10gb fiber to connect to existing Unifi switches.  We prefer 3 year terms but will accept a 5 year term as well.

Will the Cat6 Cable Drops be indoor? If outdoor, is conduit in place? If outdoor, will boring, trenching, or aerial work be required?

Answer:

Cat6 cable drops will all be indoor. 

Cat6 Cabling: --Each of the 132 cable locations are going to where there is an existing network cable and how you want two in same location, one for workstation and one for phone, correct? --Is there existing tracking on wall from ceiling to network face plate for the existing network cable that can be used? --Is new tracking needed in any locations? If so, how many? --What length of Cat6 patch cables are needed at rack location from patch panel to switch port? 6", 1' or 3' Switches: --Do you current have Ubiquiti switches? --Are the new switches replacing the existing switches? --The 10G transceivers need to be single-mode? UPS: --Are each of the UPS units going into a 2-port floor rack?

Answer:

Each of the 132 cable locations are going to where there is an existing network cable and how you want two in same location, one for workstation and one for phone, correct? - YES

Is there existing tracking on wall from ceiling to network face plate for the existing network cable that can be used? YES, IN-WALL & SURFACE

Is new tracking needed in any locations? NO    If so, how many?

What length of Cat6 patch cables are needed at rack location from patch panel to switch port? 6", 1' or 3'    LENGTHS WILL VARY...ASSUME 1'-3'

Do you current have Ubiquiti switches? YES

Are the new switches replacing the existing switches? NO

The 10G transceivers need to be single-mode? YES

Are each of the UPS units going into a 2-port floor rack? YES

CRW Consulting here, below are Q&As from the walkthrough.

Answer:

Questions from Walkthrough #1

What type of fiber? Armored

Questions from Walkthrough #2

Are the patch panels for the cat6 drops? Yes
Are there floor plans for the drops? Yes
Is wall tracking needed? In some rooms, but not all
Are the drops for data or wireless Aps? Data
What length of cat6 patch cable? As short or long as needed
Are the requested switches replacing existing? No
Single- or Multi-mode fiber 10G SFPs? Single-mode
What size racks are the UPS units going into? 2-post floor rack
What is the patch panel size? 48-port
Fiber run end point?  Both fiber runs will terminate at the high school dmarc