school Calera School District 48
IFCB Posted : Oct 19, 2021
Bid Deadline : Saturday, Nov 27, 2021

Questions Due By : Saturday, Oct 30, 2021
Applicant Address : Calera, OK 74730
IFCB ID : 220002153

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·          DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 10/25/21 - Diagrams are now available to download.

UPDATE 10/22/21 - THE PHONE NUMBER TO RSVP FOR SITE VISITS SHOULD BE 580-434-7568. IT HAS BEEN CORRECTED BELOW.

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on C2 can attend a voluntary site visit from October 25th, 2021 through October 29th, 2021. Vendors should RSVP to Monica Burkham or Michelle Cromer at 580-434-75697568 to set up a time for a site visit from October 25th, 2021 through October 29th, 20201. THIS IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS

The district is looking to add drops to existing buildings and a fiber connection to a building on the same lot.  Installation and configuration needed for drops, switches, and fiber.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

100

CAT 6 drops

Cabling

Approximately 350 ft

Middle School fiber run

Switches

2

Unifi USW-Pro-48

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All switches must be compatible with existing Ubiquiti equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The district would like a block of 15 hours per month for the support of eligible equipment.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

3

Unifi Switch 16XG

Switches

1

Unifi Switch 24 POE-500W

Switches

5

Unifi Switch 48

Switches

3

Unifi Switch 48 L2 POE

Switches

15

Unifi Switch 48 POE-750W

Switches

2

Unifi Switch 8 POE-150W

Switches

2

Unifi Switch PRO 48 POE

Wireless Access Points

1

Unifi AP-AC-In Wall Pro

Wireless Access Points

51

Unifi AP-AC-PRO

Wireless Access Points

1

Unifi AP-HD

Wireless Access Points

24

Unifi AP-PRO

Antennas, Connectors and Related Components

1

Ubiquiti PBE-5AC-Gen2

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions50.pdf
CALERA_C2_COVER_PAGE1.pdf
Diagrams.zip

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Questions Received with Applicant Answers   ( Ask Questions? )




CAT6 CABLING: --Will all requested Cat6 cabling be for data locations? --Will all requested Cat6 cabling be for wireless access points? --Will all requested Cat6 cabling be for data and wireless access points? --If so, how many of each (data and wireless)? --Is all Cat6 cabling indoor? --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling? FIBER CABLING: --Is the requested fiber cabling indoor or outdoor or a combination? --If outdoor, will trenching or boring be required? --If outdoor, will aerial be needed, from building to building or pole to pole? --Are there maps showing where fiber cabling is to be run from and to? --An aerial view for outdoor fiber works very well. --Is the requested fiber cabling to be multi-mode or single-mode? --Do you need 1G or 10G connectivity? --Is fiber cabling replacing any existing fiber or copper cabling? --If so, is there any conduit in place, especially between buildings? --If so, is the conduit in good condition and can support additional cabling run in it?

Answer:

CAT6 CABLING: --Will all requested Cat6 cabling be for data locations? --no

Will all requested Cat6 cabling be for wireless access points? --no

Will all requested Cat6 cabling be for data and wireless access points? --yes

If so, how many of each (data and wireless)? --Data 24, AP 4

Is all Cat6 cabling indoor? --yes

What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? 

What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? 

---The W Building is cinder block walls with a sheetrock ceiling and attic access in room W2 

--The Early Childhood (EC) is brick construction with sheetrock walls and a drop ceiling

Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --I do not believe a lift will be needed.

Are there maps/floor plans that show locations of cabling? --We have some rudimentary drawings to show the locations of the drops and APs

FIBER CABLING: --Is the requested fiber cabling indoor or outdoor or a combination? 

--Combination. Mostly indoor, but there is approximately 5 feet between the gym and the W Building that will require conduit.

If outdoor, will trenching or boring be required? --It depends on the route of the fiber. 

If outdoor, will aerial be needed, from building to building or pole to pole? --I do not believe so.

Are there maps showing where fiber cabling is to be run from and to? --No, but I have some rudimentary drawings that will show the location. It will be in the Middle School and run from the server room/tech office to the W Building. The W2 classroom will house the switches. 

An aerial view for outdoor fiber works very well. 

Is the requested fiber cabling to be multi-mode or single-mode? --multi

Do you need 1G or 10G connectivity? --10G

Is fiber cabling replacing any existing fiber or copper cabling? --no

If so, is there any conduit in place, especially between buildings? --no

If so, is the conduit in good condition and can support additional cabling run in it?