school Pottsville School District
IFCB Posted : Oct 13, 2021
Bid Deadline : Thursday, Nov 25, 2021

Questions Due By : Thursday, Oct 28, 2021
Applicant Address : Pottsville, AR 72858
IFCB ID : 220001767

IFCB Requirements :

·       All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·       Contracts must not prohibit SPIN changes.

 

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·       All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·       If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·       The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

10/19/21 The Category Two Voluntary Site visit scheduled for Wednesday, 10/20/21, at 1pm has been cancelled due to unforeseen circumstances.  This site visit has been rescheduled for Thursday, 10/21/21, at 1pm.


Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 20th, 2021 or October 27th, 2021, both at 1:00pm. Vendors will meet at Pottsville Jr High School – 250 Apache Drive, Pottsville, AR 72858. Vendors will check in with Richard Morton.

 

INTERNAL CONNECTIONS

Project A – Router

Installation needed for the entire project A.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Router

1

SonicWall NSA 6700

 

Project B – LAN Refresh

Installation needed for the entire project B. Licenses required for all switches.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Aruba CX 6300M 24 Port SFP+

Switches

16

Aruba Cx 6200F 48 Port POE

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches must be compatible with existing Aruba Central equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project C – HS Cabling

Installation needed for entire project C.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

350 feet

Fiber run

Cabling

40

Cat 6E - Data drops

UPS/Battery Back up

1

APC 1500

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

POTTSVILLE_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions38.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Can you help us confirm the following For 6300M switch: PoE or non-PoE: How much PoE budget is required: Is a redundant power supply needed: SFP and how many: SFP+ and how many: For 6200F switch: How much PoE budget is required: Is a redundant power supply needed: SFP and how many: SFP+ and how many:

Answer:

EDIT 10/27/21: THERE WAS A TYPO ON THE PREVIOUS RESPONSE. THE CORRECT ANSWER IS BELOW, THE INCORRECT INFO IS STRIKETHROUGH TEXT.

On the 6300M 24 Port:
Non-POE version
8x JL563A - Aruba 10GBASE-T SFP+ RJ-45 30m Cat6A Transceiver
4x J9150D - Aruba 10G SFP+ LC SR 300m MMF Transceiver
redundant power is not needed

On each 6200F 48 Port POE+:
Up to 370W of Class 4 PoE
1x JL563A - Aruba 10GBASE-T SFP+ RJ-45 30m Cat6A Transceiver
1x J9150D - Aruba 10G SFP+ LC SR 300m MMF Transceiver
redundant power is not needed



On the 6200F:

Non-POE version

8x JL563A - Aruba 10GBASE-T SFP+ RJ-45 30m Cat6A Transceiver

4x J9150D - Aruba 10G SFP+ LC SR 300m MMF Transceiver

redundant power is not needed

 

On each 6300M:

Up to 370W of Class 4 PoE

1x JL563A - Aruba 10GBASE-T SFP+ RJ-45 30m Cat6A Transceiver

1x J9150D - Aruba 10G SFP+ LC SR 300m MMF Transceiver

redundant power is not needed

Could you please tell us about the Firewall that is it a new installation or replacement? If it is a replacement what firewall do you currently have?

Answer:
currently looking to replace our SonicWall NSA 5600. 

can we only bid on project c cabling portions?

Answer:

No, we do require that vendors bid the entire project (A, B, C), otherwise the bid will be incomplete and disqualified.

CRW Consulting here, below are the Q&As from the walkthrough.

Answer:

1. Does the District need switches stacked?
NO
2. Does the District need fiber transceivers?
YES

What Speed 1G or 10G? 10G
What Fiber mode Single or Multimode? SINGLE
How many of each Transceiver? 2

3. Regarding the SonicWall, are there any licensed features?
NO, just the hardware.

4. Does the District require any stacking cables?

NO
5. How many transceivers for the LAN Refresh project?
24x JL563A - Aruba 10GBASE-T SFP+ RJ-45 30m Cat6A Transceiver
20x J9150D - Aruba 10G SFP+ LC SR 300m MMF Transceiver

6. Switch count and POE budget for each model?

On the single 6300M 24 Port: no POE

On the 16x 6200F 48 Port:
Up to 370W of Class 4 PoE on each

Can you have another walk through tomorrow, 10/28/21?

Answer:
Yes, tomorrow 10/28 at 11am. Same address and contact as the previous site visits.