school Hilldale School District 29
IFCB Posted : Oct 12, 2021
Bid Deadline : Wednesday, Oct 13, 2021

Questions Due By : Wednesday, Oct 13, 2021
Applicant Address : Muskogee, OK 74403
IFCB ID : 220001697

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Bidders must be bonded and insured up to $1,000,000.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Bidders need to provide no less than 3 SLED references.



Services and Equipment Requested :

UPDATE 10.14.21 - THIS IFCB AND 470 HAVE BEEN CANCELLED AND A NEW IFCB HAS BEEN POSTED AND IS NOW ACTIVE. PLEASE SEE IFCB 220001838.

Category One

Internet Access – District currently has a 2 GB circuit. Please include bids for 5 GB circuit. Terminating address for this circuit is the High School, 300 E Smith Ferry Road, Muskogee, OK 74403. Please include pricing for a leased router. Please provide 3 year term. District would like installation and bandwidth increase completed by 6/30/22. Please state on bid if tech support is available 24/7/365.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

Leased Lit Fiber – 10 GB connection from High School 300, E Smith Ferry Road, Muskogee, OK 74403 to Lower ES, 3301 Grandview Park Blvd., Muskogee, OK 74403. Please include pricing for leased switches. Please include pricing for a 3 year term. District would like installation completed by 6/30/22. Please state on bid if tech support is available 24/7/365.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

C1 Equipment

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

2

Core switches for district owned fiber, capable of 10 GB, optic compatible with Dell

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category 2

Voluntary Site Visit

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 15, 2021 or October 29, 2021, both at 9:00am. Vendors will meet at Hilldale HS, 500 Smith Ferry Road, Muskogee, OK 74403.

Internal Connections - District is trying to accomplish a comprehensive solution to bring their core switches to internal 10 GB speeds, and ideally, have the IDFs also be on 10 GB speeds. If funding allows, we wish to further replace the IDF switches and upgrade wireless to current wireless 802.11 standards. Installation and configuration are needed. District would like a turnkey project.

Project A – If licenses are needed provide 1 year pricing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

20

Fiber drops capable of 10 GB speeds

Racks

28

Enclosed

Switches

80

All switches must be 48 port POE. Prefer Dell or Aruba

Modules, GBIC, Transceivers

65

No preference

UPS

28

Regular 110 plugs

Wireless Access Points

150

Prefer Ruckus or Aruba

Wireless Controller

1

If needed

 

NOTE: We are requesting WAP or Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

Project B – If licenses are needed provide 2 year pricing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

20

Fiber drops capable of 10 GB speeds

Racks

28

Enclosed

Switches

80

All switches must be 48 port POE. Prefer Dell or Aruba

Modules, GBIC, Transceivers

65

No preference

UPS

28

Regular 110 plugs

Wireless Access Points

150

Prefer Ruckus or Aruba

Wireless Controller

1

If needed

 

NOTE: We are requesting WAP or Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

Project C – If licenses are needed provide 3 year pricing.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

20

Fiber drops capable of 10 GB speeds

Racks

28

Enclosed

Switches

80

All switches must be 48 port POE. Prefer Dell or Aruba

Modules, GBIC, Transceivers

65

No preference

UPS

28

Regular 110 plugs

Wireless Access Points

150

Prefer Ruckus or Aruba

Wireless Controller

1

If needed

 

NOTE: We are requesting WAP or Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT PROJECT A, PROJECT B AND PROJECT C

All equipment must be compatible with existing Ruckus Wireless network. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Bidders must be bonded and insured up to $1,000,000.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Bidders need to provide no less than 3 SLED references.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A, PROJECT B AND PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

HILLDALE_C1_COVER_PAGE.pdf
HILLDALE_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions36.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




I would like to ask some information regarding WAP: 1) Are you looking for an indoor or outdoor AP? 2) Are you deploying a 1:1 or BYOD initiative? 3) APs: Wave 1 or Wave 2? 4) Current make/model of existing APs? 5) How many years of support licensing do you need to be quoted? 6) Do you have an existing wireless controller? 7) If none, would you prefer centralized management (cloud/on-premise) of all the APs or a wireless controller per site/entity

Answer:

Please note that we had to cancel this IFCB (we listed site visits as voluntary instead of mandatory). Please use IFCB 220001838  if you wish to place bids for Hilldale Public Schools.

 1) all indoor 

2) yes 1:1

3) wave 2 

4) ruckus r series 

5) 1, 2 and 3 year options 

6) no - virtual 

7) on prep non hardware reliant (virtual machine) or similar