school Glencoe ISD 101
IFCB Posted : Oct 12, 2021
Bid Deadline : Monday, Nov 29, 2021

Questions Due By : Thursday, Oct 28, 2021
Applicant Address : Glencoe, OK 74032
IFCB ID : 220001665

IFCB Requirements :

·       All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·       Contracts must not prohibit SPIN changes.

 

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·       All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·       If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·       The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 10/26/21: A fiber diagram is now available to download.
UPDATE 11/01/21: Bid deadline updated to 11/29/21.

Category Two:

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either October 20th, 2021 or October 27th, 2021, both will begin at 2:00pm. Vendors will meet at 201 East Lone Chimney Road, Glencoe, OK 74032. Vendors will check in with John Lazenby, Superintendent.

 

INTERNAL CONNECTIONS

The district is attempting to get everything up to CAT6 cabling and expanded bandwidth to all buildings.

Installation and configuration needed for the entire project.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

450 Feet

Belden

Cabling

42

CAT 6 with patch cables - Mohawk

Racks

1

9 Unit Rack, 24”deep

Modules, GBIC , transceivers

7

24 port patch panels

Modules, GBIC , transceivers

2

10 GB MM SFP UNIFI

UPS/Battery Backup

8

Cyberpower 1500AVR

Wireless Access Points

15

Unifi SHD

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

All fiber modules for the switches must be compatible with existing Unifi equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

GLENCOE_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions34.pdf
fiber_diagram_jpg.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Will any of the cabling be outdoors? If so, will there be any boring, trenching, or aerial cabling required?

Answer:

Yes. The fiber will be outside and trenching will take place.

Good morning, The UPS should be rack mounted ? Will you accept Tripp Lite over Mohawk and Belden ? 450ft is fiber ? How many strands ? Single mode or Multimode ? Armored ? Patch cords should be Cat 6 or Cat 6a ? Thank you

Answer:

Yes, yes, yes, 6, multi, yes & cat 6

Good morning, What length should be the patch cords ? Does the color matter ? Do you need an open or closed rack ? If closed, what NEMA rating ? if open, two post or four post ? Will you accept proposals for all except the outdoors fiber part ? Thank you

Answer:

1 meter, Blue, Close, 40, NA, Yes

Good morning, do you need the PoE injectors for the APs ? Regarding the fiber, do you have the drawings? Is there any concrete cut or some other utility lines where we need to trench? Thank you

Answer:
No, now available for download, No

Good morning, the 10 GB MM SFP UNIFI are coming in packs of two; do you need only two transceivers ? or you need two packs of two ?

Answer:
One pack of two.

Good morning, we are following up regarding our question; do you need the PoE injectors for the APs ? Regarding the fiber, do you have the drawings? Is there any concrete cut or some other utility lines where we need to trench? Thank you

Answer:
Please only submit your questions once. 

No, now available for download and No.

Good morning, we weren't able to attend the walkthroughs because we are in Texas. Could you please tell if there are any additional details that arose following the walkthroughs and we should consider in the proposal ? Thank you

Answer:

No additional information

WIRELESS ACCESS POINTS: --Do you need Cat6 network cabling for new wireless access points? --Are the 42 cable drops listed on 470/RFP include cabling for WAP’s or just data locations? --If cabling is needed, is a scissor lift required? --Do you have maps showing AP locations? CAT6 CABLING: --Are the 42 cable drops listed on 470/RFP include cabling for WAP’s or just data locations? --How much of the Elementary School where the 4 data drops are going is solid ceiling? --Do you need 7 24-port patch panels outside of the patch panels that would be included in our data/wireless cabling pricing? We anticipate using 3.

Answer:

Yes, Included, No, All at the High School, Included, One, No