school Tomball ISD
IFCB Posted : Oct 11, 2021
Bid Deadline : Monday, Nov 22, 2021

Questions Due By : Wednesday, Oct 20, 2021
Applicant Address : Tomball, TX 77375
IFCB ID : 220001592

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.


Services and Equipment Requested :

SERVICES SECTION

UPDATED 10/11/2021. Tomball ISD Innovation Center was omitted from Form 470 # 220001592. The original Form 470# 220001592 has been cancelled. The correct 470 for this IFCB is now # 220001608.  


UPDATED 10/13/2021. The hub site address was incorrectly listed as 1302 Keefer Street. The correct address 1302 Keefer Road, Tomball TX 77375.


Category One:

Internet Access – 5 GB circuit terminating at 1302 Keefer Street Road, Tomball, TX 77375. All bids should include BGP routing protocols. Vendors should include service level agreements with their bid. Vendors should indicate on the bid if they own the entire circuit for Internet Access or if a portion is leased through a separate provider. Vendors should include pricing for a 3 year term.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access – 5 GB circuit terminating at 19100 Northpointe Ridge Lane, Tomball TX 77377. All bids should include BGP routing protocols. Vendors should include service level agreements with their bid. Vendors should indicate on the bid if they own the entire circuit for Internet Access or if a portion is leased through a separate provider. Vendors should include pricing for a 3 year term.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber – The district is looking for a resilient (not redundant) multipoint WAN connection that provides a network with no single point of failure. If one school’s connection goes down, no other schools are affected due to the outage and can be re-routed though any other hub. The district is looking for connection speeds and pricing of 6 GB - 10 GB for each location. The two hub sites need a minimum of 10 GB. Vendors should include service level agreements with their bid. Vendors should include pricing for a 3 year term.

 

From the hub locations at 1302 Keefer St Road, Suite B, Tomball, Texas 77375 and 19100 Northpoint Ridge Lane, Tomball, TX 77377 to the following locations:

 

1.       Lakewood Elementary, 15614 Gettysburg Drive, Tomball, TX 77377

2.       Canyon Pointe Elementary, 13002 Northpointe Blvd., Tomball, TX  77377

3.       Willow Creek Elementary, 18302 North Eldridge Parkway, Tomball, TX 77377

4.       Decker Prairie Elementary, 27427 Decker Prairie Rosehill Rd., Magnolia, TX 77355

5.       Creekside Forest Elementary, 5949 Creekside Forest, The Woodlands, TX 77389

6.       Timber Creek Elementary, 8455 Creekside Green Dr., The Woodlands, TX 77389

7.       Rosehill Elementary, 17950 Waller Tomball Rd., Tomball, TX 77377

8.       Tomball Elementary, 1110 Inwood Street, Tomball, TX 77375

9.       Creekview Elementary, 8877 W New Harmony Trail, The Woodlands, TX 77375

10.   Wildwood Elementary, 13802 Northpointe Blvd, Tomball, TX 77377

11.   Oakcrest Intermediate, 18202 Shaw Road, Tomball, TX  77377

12.   Tomball Intermediate, 723 West Main, Tomball, TX 77375

13.   Tomball Junior High, 30403 Quinn Road, Tomball, TX 77375

14.   Willow Wood Junior High, 11770 Gregson Rd., Tomball, TX 77377

15.   Tomball High, 30330 Quinn Road, Tomball, TX  77375

16.   Aquatic Center Natatorium, 13850 Zion, Tomball, TX 77375

17.   Central Administration, 310 Cherry St., Tomball, TX 77375

18.   Creekside Park Junior High, 8711 Creekside Green Drive, The Woodlands, TX 77375.

19.   New ES, 20241 Cypress Rosehill Rd, Tomball, TX 77375

20.   Transportation, 1055 Baker, Tomball , TX 77375

21.   Ancillary Services, 1110 Baker, Tomball,  TX  77375

22.   Tomball ISD Innovation Center, 11211 F.M. 2920, Tomball, TX 77375

 

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

Questions Received with Applicant Answers   ( Ask Questions? )




Please clarify if the service address should be 1302 Keefer Rd. Tomball, TX 77375

Answer:
The hub site address was incorrectly listed as 1302 Keefer Street. The correct address 1302 Keefer Road, Tomball TX 77375.

Does the district require dual fiber optic cable entries into each campus?

Answer:
No

Are you asking for/allowing over subscription? It looks like you are considering 10Gb at each of your 22 edge sites. We could provide the sum of the parts at your hub (1:1). Many public networks are over-subscribed so we were curious how these offerings will be compared?

Answer:

You may provide different costs that meet the range of 6-10 Gbps.

Does the district have any district owned fiber and/or conduit between any of the 24 sites listed? This would lower construction costs and we want to make sure we provide the most competitive quote as possible.

Answer:
No

Will you allow alternate contract lengths? We typically offer districts 5 and 10 year contracts. The E-Rate Special Construction Rule allows districts to drastically buy down their monthly for life. This rule is a game changer and we allow districts to pay off any remaining construction costs after Special Construction over 4 years. Using a three year contract would not allow you to take full advantage of the cost savings associated with Special Construction. Taking these savings into consideration shows 20-year Total Cost of Ownership (TCO) as E-Rate requires.

Answer:
We are specifically looking for a three year term.

Are you interested in bidders providing voluntary renewal pricing? We would be happy to provide multiple renewals with multiple bandwidth speeds so that the district can forecast their future bandwidth needs/costs.

Answer:

We are not interested in voluntary renewal pricing.

Dear CRW, We would love to have these two questions answer. 1.The RFP states “no single point of failure”, but you stated only single entries into the schools. Should we consider “no single point of failure” only off the school grounds? 2.Is the District requiring dual equipment/electronics at the Hub sites?

Answer:

We require that if one “hub” should fail or go offline, we need to be able to move our traffic through the good “hub” using our own routing protocols. We will accept bids for any cost effective topology that achieves our connectivity goals.

We do not need multiple pathways to/from campuses.

We do not require any redundant equipment at the hub sites.