All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school ASTEC Charter School
IFCB Posted : Nov 22, 2021
Bid Deadline : Thursday, Jan 6, 2022

Questions Due By : Thursday, Dec 9, 2021
Applicant Address : Oklahoma City, OK 73107
IFCB ID : 220005074

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

 

·         DISQUALIFICATION FACTOR MIBS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 


Services and Equipment Requested :

UPDATE 12.07.21 - 470/IFCB # 220006533 has been cancelled and replaced with 470/IFCB # 220006751. Vendors should use 470/IFCB # 220006751 to submit a bid for Internet Access. 

 

UPDATE 12.06.21 - The Category One - Internet Access section of this IFCB has been cancelled. Internet Access has been reissued on 470/IFCB 220006533. 

Category One:

MANDATORY SITE VISIT

Vendors wishing to submit bids for category one must attend one of two mandatory site visits. The site visits will be held on December 1, 2021, and December 8, 2021. Both will begin at 1pm. Vendors will meet at 2401 NW 23rd Suite 39A, Oklahoma City, OK 73107. Vendors will check in with Tracy Bauer. Bids from vendors who did not attend either of the site visits will be disqualified.

 

Internet Access – 10 GB bandwidth terminating at 2600 General Pershing Boulevard, Oklahoma City, OK 73107. Bids should include pricing based on a 3-year term.


NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

Category Two:

MANDATORY SITE VISIT

Vendors wishing to submit bids for Basic Maintenance of Internal Connections (BMIC) or Managed Internal Broadband Service (MIBS) must attend one of two mandatory site visits. The site visits will be held on December 1, 2021, and December 8, 2021. Both will begin at 1pm. Vendors will meet at 2401 NW 23rd Suite 39A, Oklahoma City, OK 73107. Vendors will check in with Tracy Bauer. Bids from vendors who did not attend either of the site visits will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The district would like a block of 20 hours per month for the support of eligible equipment.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

2

WatchGuard M470

Switches

10

Cisco WS-C2960S-48FPS-L

Switches

1

Cisco WS-C3560X-48T-S

Switches

2

Cisco C9300-24UX-EDU

Switches

9

Cisco C9300-48P-EDU

Switches

8

Cisco C9200L-48P-4X-EDU

Switches

1

Cisco C9200L-24P-4x-EDU

Switches

8

Cisco C9200L-48PXG4X-EDU

UPS/Battery Backup

2

Liebert GTX5-6000MVRT4UXLN

UPS/Battery Backup

3

Liebert GTX5-3000LVRT2UXL

UPS/Battery Backup

3

Liebert GTX5-1500LVRT2UXLN

Wireless Access Points

80

Cisco C9115AXE-B-EDU

Wireless Access Points

50

Cisco AIR-CAP3602I-A-K9

Wireless Controller

1

EDU-C9800-40-K9

Wireless Controller

1

AIR-CT2504-K9

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

MIBS:

The district would like a Managed Internal Broadband Service (MIBS) contract for these items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

2

WatchGuard M470

Switches

10

Cisco WS-C2960S-48FPS-L

Switches

1

Cisco WS-C3560X-48T-S

Switches

2

Cisco C9300-24UX-EDU

Switches

9

Cisco C9300-48P-EDU

Switches

8

Cisco C9200L-48P-4X-EDU

Switches

1

Cisco C9200L-24P-4x-EDU

Switches

8

Cisco C9200L-48PXG4X-EDU

UPS/Battery Backup

2

Liebert GTX5-6000MVRT4UXLN

UPS/Battery Backup

3

Liebert GTX5-3000LVRT2UXL

UPS/Battery Backup

3

Liebert GTX5-1500LVRT2UXLN

Wireless Access Points

80

Cisco C9115AXE-B-EDU

Wireless Access Points

50

Cisco AIR-CAP3602I-A-K9

Wireless Controller

1

EDU-C9800-40-K9

Wireless Controller

1

AIR-CT2504-K9

 

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions103.pdf
ASTEC_C2_COVER_PAGE1.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Is 470 #220005074 and the accompanying RFP requesting proposals for Wide Area Network Services?

Answer:

Please take the time to read the details of the RFP. It is the responsibility of the vendor to understand the services requested and the specifications/requirements listed in each IFCB.