All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
UPDATED 11/30/21- Question deadline has been updated to 12/03/2021
Category Two:
VOLUNTARY SITE VISIT
Vendors wishing to bid on internal connections can attend a voluntary site visit on December 2, 2021 at 10:00am. Vendors will meet at Hominy High School, 611 North Eastern Ave, Hominy, OK 74035. Vendors will check in with Mike Bobbit.
INTERNAL CONNECTIONS
District is upgrading or replacing current WiFi, upgrading switches and battery backups.
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
Cabling |
12 |
Drops |
Switches |
6 |
Ubiquiti 48 Port POE Switch |
UPS/Battery Backups |
8 |
No Preference |
Wireless Access Points |
30 |
Ubiquiti |
Wireless Controller |
1 |
No Preference |
NOTE: We are requesting WAP, Controller, and Switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
Hominy_C2_COVER_PAGE.pdf |
2022_C2_Bidding_Instructions101.pdf |
Answer:
Extreme x440-48T
Cat6
No runs over 150'
Access switches
4 tower the rest Rack
6 outlets
3000-5000
No extended battery mod
All aps indoors
No Monitoring
Replacement
50-100 users
PoE switches will be available
using ubiquiti but we are accepting/requesting bids for other solutions/manufacturers
No drops for aps
Installation on all
Answer:
Extreme x440-48T
4 tower the rest Rack
6 outlets
No Monitoring
Replacement
50-100 users
PoE switches will be available
Currently using ubiquiti but we’re accepting/requesting bids for other solutions/manufacturers
Answer:
The question deadline has been extended. Adding switches, extreme switches, and ubiquiti, Same network closet, yes stacking, both 1 gig fiber multimode and Copper modules, 5 of each. No multi gig switch ports.
Access points are ubiquity but we are looking for other options/manufacturers. replace existing no cabling use existing cables, 13 different buildings with dropped ceilings and sheetrock. 4 high density areas.
cat6 drops data. No outdoor drops.
.No scissor lift required
no cabling diagrams
ups size 5000, rack mount
48 port switch, 3 plugged into ups
3 are floor mount 2 post the rest are 2 wall mount open frame racks will accommodate new ups no network card