All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Hominy ISD 38
IFCB Posted : Nov 19, 2021
Bid Deadline : Friday, Dec 31, 2021

Questions Due By : Friday, Dec 3, 2021
Applicant Address : Hominy, OK 74035
IFCB ID : 220005014

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATED 11/30/21- Question deadline has been updated to 12/03/2021

Category Two:

 

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on December 2, 2021 at 10:00am. Vendors will meet at Hominy High School, 611 North Eastern Ave, Hominy, OK 74035. Vendors will check in with Mike Bobbit.

 

INTERNAL CONNECTIONS

 

District is upgrading or replacing current WiFi, upgrading switches and battery backups.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

12

Drops

Switches

6

Ubiquiti 48 Port POE Switch

UPS/Battery Backups

8

No Preference

Wireless Access Points

30

Ubiquiti

Wireless Controller

1

No Preference

 

NOTE: We are requesting WAP, Controller, and Switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Hominy_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions101.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Good morning, could you please share the list of the models that will be replaced ? Do you need Cat6 or Cat6A ? Shall it be plenum ? 300' should be used for the bid calculation ? Do you need access, aggregation or core switches ? Shall the UPS be rack mount ? What power output should the UPS have ? Do you need extended battery modules for the UPS ? How many APs will be indoor and outdoor ? Do you need additional drops for the APs ? Do you need installation of all listed items ? Thank you

Answer:

Extreme x440-48T

Cat6

No runs over 150'

Access switches

4 tower the rest Rack

6 outlets

3000-5000

No extended battery mod

All aps indoors

No Monitoring

Replacement

50-100 users

PoE switches will be available

using ubiquiti but we are accepting/requesting bids for other solutions/manufacturers

No drops for aps

Installation on all

Can the school provide an example part number for the switches? UPS Questions: 1.? How many watts or VA are needed? 2.? Rack or Tower configuration? 3.? How many outlets needed? 4.? Do you require any environmental monitoring? WAP Questions: 1.? If there is an existing infrastructure, is this in addition to it or replacement? 2.? If additional, what is the current infrastructure? 3.? If replacement or new, how many users will there be per Access Point? 4.? Is there PoE available for the new Access Points? Is there a preferred brand/model for the wireless controller?

Answer:

Extreme x440-48T

4 tower the rest Rack

6 outlets

No Monitoring

Replacement

50-100 users

PoE switches will be available

Currently using ubiquiti but we’re accepting/requesting bids for other solutions/manufacturers

Will there be an addendum to change the questions due deadline from 11/28/2021 to a date after the voluntary site visit on 12/2/2021? Switches: --What is the current switch network? Make and model --Are you replacing existing switches or adding to existing switch network? --Are the switches going into the same network closet/rack? --Do you need stacking? --Is there any need for copper or fiber SFP/SFP+ modules/transceivers? --If so, what type - Copper, Multi-mode Fiber or Single-mode Fiber? And quantity. --If so, what speed - 1G or 10G? And quantity? --Do you need any multi-gig switch ports? Wireless Access Points: --What is the current wireless access point network? Make and model --Are you adding to an existing wireless access point network or replacing all existing? --Are all new wireless access points going into the same building? --Are there existing wireless access points in the same building? --Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point? --If high density is needed, how many locations? --If adding to existing, do you need Cat6 network cabling for new wireless access points? --If cabling is needed, is a scissor lift required? Cat6 Cabling: --Will all requested Cat6 cabling be for data locations? --Will all requested Cat6 cabling be for wireless access points? --Will all requested Cat6 cabling be for data and wireless access points? --If so, how many of each (data and wireless)? --Is all Cat6 cabling indoor? --If some cabling is outdoor will trenching/boring be needed or aerial? --What is the building construction – type of walls for data locations: Sheetrock, Cinder Block, etc.? --What is the building construction – type of ceiling: Drop (ceiling tiles), Open, Solid? --Will a lift be needed for any cabling runs – Gym, Auditorium, etc.? --Are there maps/floor plans that show locations of cabling? UPS: --What size, 750/1000/1500/2000/2200/3000/5000, UPS are you needing? --Are the UPS units rack mount or tower? --What size, 24/48-port & PoE switches, and how many switches will be plugged into the UPS? --Are the UPS units going into floor mount enclosed cabinets? -- Are the UPS units going into floor mount 2-post or 4-post open frame racks? -- Are the UPS units going into wall mount enclosed cabinets? If so, what size of cabinet? -- Are the UPS units going into wall mount open frame racks? If so, what size of rack? --Will current racks/cabinets accommodate new UPS units? --Do you need a network card in each UPS?

Answer:

The question deadline has been extended. Adding switches, extreme switches, and ubiquiti, Same network closet, yes stacking, both 1 gig fiber multimode and Copper modules, 5 of each. No multi gig switch ports.

Access points are ubiquity but we are looking for other options/manufacturers.  replace existing no cabling use existing cables, 13 different buildings with dropped ceilings and sheetrock. 4 high density areas.

cat6 drops data. No outdoor drops.

.No scissor lift required

no cabling diagrams

ups size 5000, rack mount

48 port switch, 3 plugged into ups

3 are floor mount 2 post the rest are 2 wall mount open frame racks will accommodate new ups no network card