All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
· INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
UPDATE 11.30.21 - The bid deadline has been updated to 12.28.21
Category One:
Internet Access - District currently has 200 MB bandwidth and is requesting bids for 200MB to 1GB bandwidth. Terminating address 374006 E 1000 Rd. Mason, OK 74859. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
Category Two:
INTERNAL CONNECTIONS
District is seeking bids for the equipment listed below. Bids should include installation, activation, initial configuration, and licensing.
|
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
|
Cabling |
10 |
Cat 6 Drops |
|
Switches |
8 |
Extreme or Equivalent 48 Port, 10 Gig Fiber
|
|
Modules, GBIC, Transceivers |
10 |
SFP 1/10 Gig Multimode Fiber |
|
Wireless Access Points |
10 |
Extreme or Equivalent |
|
Wireless Controller |
1 |
Extreme or Equivalent |
NOTE: We are requesting WAP, Controller, and Switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
| 2022_C2_Bidding_Instructions96.pdf |
| Mason_C2_COVER_PAGE.pdf |
Answer:
All are indoor.
Will any of the work be in a gymnasium or area that requires a lift?
No
If so, will the district provide or will we need to provide the lift?
For the AP's will any be located outdoor?
All indoor
For the AP's will any be located in a gymnasium or any area that would require an equipment cage protective covering?
n/a
The bid says "or equivalent" -- I will bid an equivalent and want to make sure there isn't an existing Extreme Infrastructure where there may be compatibility issues.
This is to replace all switches
Do you have existing Extreme AP's that these 10 will need to work with?
no
Do you have an existing "Stack" of Extreme Switches.
no, this is to replace all switches
Answer:
--What is the current wireless access point network? Make and model
Extreme and ubiquiti
--Are you adding to an existing wireless access point network or replacing all existing?
replacing
--Are all new wireless access points going into the same building?
no
--Are there existing wireless access points in the same building?
Yes
--Are there any high-density areas such as Gym, Café or Library that would require a more-robust wireless access point?
no
--If high density is needed, how many locations?
--Is a lift needed to install any of the new wireless access points? SWITCHES:
no
--What is the current switch network? Make and model
Extreme x450 and Brocade ICX
--Are you replacing existing switches or adding to existing switch network?
replacing
--Are the switches going into the same network closet/rack?
no
--Do you need stacking?
yrs
--Will current multi-mode fiber support the requested 10G SFP+? CAT6 CABLING:
yes
--Will all requested Cat6 cabling be for data locations?
--Will all requested Cat6 cabling be for wireless access points?
yes
--Will all requested Cat6 cabling be for data and wireles
Answer:
Question : Good morning, how many indoor/outdoor APs ?
all indoor
Do you require access, aggregation or core switches ?
core
Do you need full PoE switches ?
yes
Do you need stacking cables for the switches ?
yes
300' per drop should be used for bid calculation ?
Cat6 or Cat6a ? Shall it be plenum ?
cat 6
All the APs and switches will replace the old ones ? Thank you
yes replace hallway ap's and place in classroom
