school Crawford County School District R1
IFCB Posted : Nov 11, 2021
Bid Deadline : Thursday, Dec 23, 2021

Questions Due By : Wednesday, Nov 24, 2021
Applicant Address : Bourbon, MO 65441
IFCB ID : 220004043

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·        SELF-PROVISIONED NETWORK CIRCUIT DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·        DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A.  Bids for individual components of Project A will be disqualified.

·        DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.


Services and Equipment Requested :

UPDATE 11/12/21: The number of C1 SFP should be 4, not 3.

Category One:

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for Leased Wide Area Network Circuits and Self-Provisioned Network category one projects must attend one of two mandatory site visits. The site visits will be held on November 18th, 2021, and November 22nd, 2021. Both will begin at 9am. Vendors will meet at 363 Jost St, Bourbon, MO 65441. Bids from vendors who did not attend either of the site visits will be disqualified. Vendors will check in with Paul Kolita.

 

Leased Wide Area Network Circuit- 2 connections any delivery/technology type. Leased dark fiber bidders should bid 12 strands. Lit leased fiber bidders should bid 1Gbps. There is an overhead view of the buildings available to download. Connection will be:

1)     Bourbon Middle School at 363 Jost St, Bourbon, MO 65441 to the Bus Garage at 213 Old Highway 66, Bourbon, MO 65441.

 

2)     Bourbon Middle School at 363 Jost St, Bourbon, MO 65441 to the Maintenance Building at 424 Bernice Street, Bourbon, MO 65441.

 

 

LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

Self-Provisioned Networks- The district will accept bids for any type of technology that can achieve our connectivity goals (fiber, wireless, etc.). There is an overhead view of the buildings available to download. The district is accepting bids for two connections:

1)     Bourbon Middle School at 363 Jost St, Bourbon, MO 65441 to the Bus Garage at 213 Old Highway 66, Bourbon, MO 65441.

2)     Bourbon Middle School at 363 Jost St, Bourbon, MO 65441 to the Maintenance Building at 424 Bernice Street, Bourbon, MO 65441.

SELF-PROVISIONED NETWORK DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

 

Category One Equipment-

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

2

Aruba 2930F 24P

Modules, GBIC, Transceivers

3 4

Aruba SFP (mini GBIC) 1 LC 1000 Base-LX Network- Optical Fiber- Single Mode- Gigabit Ethernet

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category Two:

 

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit November 23rd, 2021 at 9:00am. Vendors will meet at 363 Jost Street, Bourbon, MO 65441. Vendors will check in with Paul Kolita.

 

 

INTERNAL CONNECTIONS

 

Crawford County R1 is seeking bids to install fiber (homeruns) from their MDF’s to IDF’s.

 

Project A-

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

8

Drops (estimated 800-1000 ft per drop)

Modules, GBIC, Transceivers

16

Aruba SFP (mini-GBIC) Module for Data Networking, Optical Network, 1 LC 1000Base-LX Network, Optical Fiber, Single Mode, Gigabit Ethernet- 1000Base-LX

 

COMPATIBILITY REQUIREMENT PROJECT A:

SFP must be compatible with existing HP/Aruba Switches (HPE 2930F, HPE 5412R, HPE 5406).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTA: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

 

Project B-

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching

1

K12USA SS1701A or Fortigate

Firewall Service or Components

1

K12USA SS1701A or Fortigate

 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A.  Bids for individual components of Project A will be disqualified.

 

 

MIBS:

 

The district is requesting Managed Internal Broadband Services (MIBS) support for the following district owned items:

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

105

Aruba 505/515

Wireless Controller

1

Aruba Central

 

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Crawford_C1_COVER_PAGE.pdf
Crawford_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions91.pdf
Crawford_Network_Photo.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




How many strands do you require on each of the 8-runs? Will you need Fiber Cable Trays (meaning "patch panel for fiber" -- one at mdf + 8-at each idf) and patch cords? Is this all indoor (this is what we assume because it's MDF to IDF, but these are unusually long lengths for indoor work)? If outdoor, is conduit in place? If outdoor is boring, trenching, or areal work required?

Answer:

1) Only need one pair terminated per run.
2) Yes on Patch panel at MDFs (2 total) and patch cords
3) All drops are indoor and runs vary in length. We didn't measure each one so the length requested, 1000 ft should be adequate and it may actually be a little less.

CRW Consulting here, below are Q&As from the walkthrough.

Answer:

 1) Q: Single mode or multi mode... A: Multi mode preferred but open to single mode. 2) Q: GBics Aruba only or compatible? A: Compatible will work.