school Fountain Lake School District
IFCB Posted : Nov 11, 2021
Bid Deadline : Thursday, Dec 23, 2021

Questions Due By : Saturday, Nov 20, 2021
Applicant Address : Hot Springs, AR 71901
IFCB ID : 220003986

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 


Services and Equipment Requested :

Category One:

Internet Access - The district currently has 1 GB bandwidth and would like to increase their bandwidth up to 4GB. The district would like a multi-year, scalable contract for a 2-year term. Vendors should provide bids for 2GB, 3GB and 4GB bandwidths. The terminating address for this circuit is 4207 Park Ave, Hot Springs, AR 710901. All bids should include 30 static IP addresses, fiber hand off, and an SLA Agreement.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

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Questions Received with Applicant Answers   ( Ask Questions? )




Are you seeking USAC funding to continue your current contract with your current carrier, or is the contract expiring? Do you require a managed router or any assistance configuring your network equipment? We can offer support to help configure and manage your networks. We also are unable to find a 471 history For this locations and we need to know: 1. Who is your Current carrier? 2. Monthly Recurring Payment? 3. And/or Yearly Payment?

Answer:

Are you seeking USAC funding to continue your current contract with your current carrier, or is the contract expiring? We are seeking competitive bids for the Internet access requested. Do you require a managed router or any assistance configuring your network equipment? No We can offer support to help configure and manage your networks. We also are unable to find a 471 history For this locations and we need to know: 1. Who is your Current carrier? 2. Monthly Recurring Payment? 3. And/or Yearly Payment? We decline to provide this information.

Can you define what you mean by a multi year scalable contract? Are you wanting just a 1yr option or a 2yr option?

Answer:

A multi-year scalable contract would provide for the ability for the district to upgrade our bandwidth during the two-year term. USAC rules require that the contract specifically provide the bandwidth and the associated pricing in the contract, and if we wanted to upgrade during the term we would be able to upgrade to those bandwidths (in our case 2, 3 and 4 Gbps) during the two-year term (without having to re-bid the service before the term expires).