school Hutto ISD
IFCB Posted : Nov 10, 2021
Bid Deadline : Tuesday, Dec 28, 2021

Questions Due By : Tuesday, Nov 30, 2021
Applicant Address : Hutto, TX 78634
IFCB ID : 220003953

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A, Project B, Project C or Project D.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT D: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

UPDATE 11/19/2021 -  A picture of the pedestal mentioned during the QA walkthrough has been uploaded to this IFCB

Category One:

Internet Access – The district currently has a 2 GB connection. The terminating address for this circuit is 4033 FM 1660, Hutto TX 78634. The district would like to increase their bandwidth to 5 GB with the option to increase up to 10 GB. Vendors should provide bids in increments of 1 GB. Bids should include 26 IP address space. The district would like a multi-year, scalable contract for a 5 year term. Vendor must accept invoicing via the SPI method.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access - The terminating address for this circuit – Farley Middle School 303 CR 137, Hutto, TX 78634. The district is looking for bids of 1 GB through 10 GB in increments of 1 GB. Bids should include 26 IP address space. The district would like a multi-year, scalable contract for a 5 year term. Vendor must accept invoicing via the SPI method.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two:

MANDATORY SITE VISIT – PROJECT D ONLY

Bidders wishing to bid on Project D must attend one of two mandatory site visits. The site visits will be held on November 18th, 2021, and November 29th, 2021. Both will begin at 9 am. Vendors will meet at the Ninth Grade Center front office at 301 Destiny Lane, Hutto, TX 78634. Vendors will check in with Keith Reynold and Christina Harding.  Bids from vendors who did not attend either of the site visits will be disqualified.

 

INTERNAL CONNECTIONS

Project A – Dell Switches and UPS

No installation needed. The school will award either Project A OR Project B – not both. Vendor must accept invoicing via the SPI method

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

34

Dell EMC PowerSwitch N3248P-ON

Modules, GBIC, Transceivers

23

Dell Networking Cable, 100GbE, QSFP28 to QSFP28, Passive Copper Direct Attach, 0.5 Meter

Modules, GBIC, Transceivers

6

Dell Networking Cable, 100GbE, QSFP28 to QSFP28, Passive Copper Direct Attach, 2 Meter

UPS/Battery Backup

12

Vertiv Liebert PST5-500MT120

UPS/Battery Backup

41

Vertiv Leibert S-UNITY-SNMP

UPS/Battery Backup

5

Vertiv Leibert GXT5-3KL630RT2UXL

UPS/Battery Backup

5

Vertiv Leibert RDU101

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches and UPS must be compatible with existing Dell and Leibert equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project B – Ruckus Switches and UPS

No installation needed. The school will award either Project A OR Project B – not both. Vendor must accept invoicing via the SPI method.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

50

Ruckus ICX7150-48PF-4X10GR-RMT3

Switches

5

Ruckus ICX7650-4X10GF

Switches

5

ICX7550-48ZP-E2-R3

Modules, GBIC, Transceivers

50

10G-SFPP-TWX-P-0101

Modules, GBIC, Transceivers

5

10G-SFPP-TWX-P-0301 

Modules, GBIC, Transceivers

40

10G-SFPP-SR  

Modules, GBIC, Transceivers

20

10G-SFPP-LR

Modules, GBIC, Transceivers

40

E1MG-SX-OM

Modules, GBIC, Transceivers

20

E1MG-LX-OM

UPS/Battery Backup

12

Vertiv Liebert PST5-500MT120

UPS/Battery Backup

41

Vertiv Leibert S-UNITY-SNMP

UPS/Battery Backup

5

Vertiv Leibert GXT5-3KL630RT2UXL

UPS/Battery Backup

5

Vertiv Leibert RDU101

 

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Switches and UPS must be compatible with existing Dell and Leibert equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project C – WAP Licensing

No installation needed. Two-year licenses for existing Aerohive wireless access points. Vendor must accept invoicing via the SPI method.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

320

Extreme Networks ExtremeCloud IQ Pilot - subscription license + ExtremeWork MFG.PART: XIQ-PIL-S-C-EW

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).


COMPATIBILITY REQUIREMENT:

Licensing must be compatible with existing Aerohive/Extreme Network wireless access points.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


Project D – Fiber Run at NGC

Install in ground fiber run from Hutto Ninth Grade Center main building at 301 E Destiny, Hutto, TX 78634 to the athletic fields at that same campus; single mode OS2 fiber. Existing conduit is available in ground for use for most of the distance. Vendor must accept invoicing via the SPI method.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Approximately 2,000 ft

Fiber run

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A, Project B, Project C or Project D.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT D: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D.  Bids for individual components of a single project will be disqualified.

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

HUTTO_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions90.pdf
pic.jpg

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Questions Received with Applicant Answers   ( Ask Questions? )




Hi Team, Can you please send over the item 21 template referenced in the instruction documents?

Answer:

These will be provided to the winning bidder. I don’t know if USAC will update them for FY 2022, but you can find the FY 2021 templates at www.usac.org/e-rate/ - enter Category-Two-Internal-Connections-Version-21.0M  into the search box.

CRW Consulting here, below are the Q&As from the walkthrough.

Answer:

For all of the equipment listed in the IFCB and the Q&A below, bids for functionally equivalent equipment will be accepted (must meet specifications and compatibility requirements).

Q: I noticed that the request was for both Dell and RUCKUS switching. What is your current switching?
A: At present, we have a mixture of Dell and Cisco switching. If we go with Dell, it would replace the existing Cisco equipment only. If we go with RUCKUS, it would replace all switching at the campus.

Q: What do you want the pedestal to look like?
A: It would need to be a two post pedestal with some plywood backing and an outdoor cabinet. A picture will be provided as an example.

Q: What kind of fiber do you want?
A: Ideally, 6 strand OS2 loose-tube single mode SYSTIMAX fiber. SYSTIMAX is our standard for all new pulls.

Q: After the junction box where the existing conduit ends, do you want it in conduit or just buried to the pedestal?
A: Our preference would be to have the fiber in conduit.

Q: In the MDF, can we use the existing fiber tray, or do we need to provide one?
A: You can use the existing tray.

Q: What is the existing conduit path?
A: We will get with our Construction department to get the As-Builts, but it is generally along this path that we've walked.

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