school Alma School District 30
IFCB Posted : Nov 9, 2021
Bid Deadline : Tuesday, Dec 21, 2021

Questions Due By : Tuesday, Nov 23, 2021
Applicant Address : Alma, AR 72921
IFCB ID : 220003811

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.


Services and Equipment Requested :

UPDATE 11.19.21 - Maps are now available for download along with this IFCB.

Category Two:

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 17th, 2021, and November 22nd, 2021. Both will begin at 9AM CST. Vendors will meet at 1023 US-64 BUS, Alma, AR 72921. Vendors will check in with Skip Thompson. Bids from vendors who did not attend either of the site visits will be disqualified.

 

INTERNAL CONNECTIONS

The district intends a complete re-wiring of the High School campus, including wired and wireless capability. Every ethernet port, new racks, new switches, access point will be replaced. Racks to be installed concurrent with existing equipment so that work may progress any time. White Cat 6 cabling to be used to differentiate from existing cable plant. We will replace ethernet drop in each current location and add several more in many locations, however, some labs/locations are modern enough to ignore and simply move them to new switches in new racks. 10 GB SM fiber will be used to create a 10G backbone ON this campus. Complications of the old & new construction will require on site visits

 

Licenses for all wireless access points are needed in order to integrate into Aruba Central. Installation, configuration, written (electronic) documentation and training for handoff on all switches.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Approximately 150,000 feet

Cabling

Racks

15

No preference

Switches

25

Aruba 48 port switches

Modules, GMIC, Transceivers

15

10 GB SM

UPS/Battery Backup

15

No preference

Wireless Access Points

200

Aruba

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

Equipment must be compatible with existing HP switches.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

The district would like a block of 13 hours per month for the support of eligible equipment.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

15

No preference

Racks

15

No preference

Switches

25

Aruba 48 port switches

Wireless Access Points

200

Aruba

 

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

ALMA_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions87.pdf
MAPS.zip

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Questions Received with Applicant Answers   ( Ask Questions? )




Is the 10GB SM Fiber a separate project from the "cabling 150,000-ft" on this RFP? Will any of the cabling be outdoor? If so, will boring, trenching, or aerial work be required? If outdoor, is building to building conduit in place? Are you accepting equivalent equipment bids or does it have to be Aruba?

Answer:

Is the 10GB SM Fiber a separate project from the "cabling 150,000-ft" on this RFP?

NO, one project.

 

Will any of the cabling be outdoor? If so, will boring, trenching, or aerial work be required? If outdoor, is building to building conduit in place? 

NO outdoor cable

 

Are you accepting equivalent equipment bids or does it have to be Aruba?

If they are compatible with our existing HP/Aruba switches, then yes.

CRW Consulting here, below are the Q&As from the walkthrough.

Answer:

Q. What are our color schemes, if any.

1. Plenum-rated cat 6a for data network. light blue

2. Wireless Pulls Plenum-rated cat 6a, Orange

front and back or racks labeled and matched (i.e. red patch cables on front of wireless drops)

3. keystones will be dark green, wall plates and wall molding (if any) will be tan

 

Q. Will all racks be wall mount? how many U are required?

wall mount is preferable, not required. 12-20 U are estimated by us to be sufficient.

 

Q. Does the wireless part of this 470 include the entire district?

Yes. Of 200 access points at the District, about 75 are at the high school.

Intermediate School - 29

Primary School - 29

Middle School - 37

 

At the high school, new orange cat 6a will be pulled from new racks and placement will be at discretion of installer

At all other locations, the access points can be installed in direct replacement to existing APs using the existing yellow wire with no changes.

 

Q. Are any of your existing rooms to be ignored?

Yes, HS 2303 is very recently re-wired and does not need any changes except to move to new rack in Water Room IDF

Room 806 at HS was a lab, is NOW a regular classroom

 

Q. Is it fair to say 3 pulls per "regular" classroom?

Yes, 1 to board, 1 to teacher desk, 1 for wireless

 

Q. are there any "special" locations for wireless?

Yes, we want to "tune" several locations for high density use. 

1. HS Union 901

2. Arena 

3. Stadium/Press Box

4. Crabtree Gym. 1200

5. Green Room in PAC

6. Library 309

7. PAC 601

8. Primary School Safe Room

9. Intermediate Safe Room

10. Middle School Safe Room

11 High School Safe Room

12 MS Cafeteria

13 IS Cafeteria

14 PS Cafeteria

 

Q. will you post all school building maps ?

yes, happening soon.

 

Q. is there any outdoor work to be done

Yes, IF we modify our 470 to include pulling SM to all 15 racks, existing conduit is outside to AOS rack. If we do, and update will be posted to the IFCB.

CRW Consulting here, below are Q&As from the walkthrough.

Answer:

Q. The wired project is just the high school campus, but the wireless is District Wide?

YES, the high school campus will get new orange wires pulled for APs, while other campuses will replace existing APs directly in same locations on existing yellow wire.

 

Q.Is a lift available, will one be necessary?

Vendor should plan to provide all equipment necessary based on their visit